Logistics Coordinator

Logistics Coordinator

This role is in-office, Monday - Friday, 8:30 AM to 5:00 PM in Costa Mesa, CA. We are seeking a highly organized and detail-oriented Logistics Coordinator to manage the end-to-end flow of materials, tools, and equipment across multiple construction sites. This role acts as the primary liaison between construction teams, procurement, and vendors to ensure the timely and efficient delivery of materials, maintain accurate inventory levels, and uphold quality standards. The ideal candidate will be proactive, collaborative, and experienced in inventory control, procurement processes, and logistics coordination.

The role involves liaising with various teams overseeing transportation of materials, inventory of tools and supplies, company truck fleet and ensuring timely deliveries Collaborate closely with various departments to support all material management activities and site inventory management Serve as primary liaison between the construction teams and the Procurement team regarding tools, equipment, and inventory Communicate with vendors, suppliers and construction team to ensure proper delivery times that align with construction delivery schedules Become proficient in the use of various elements of the Procurement process Assist in the generation processing and collection of applicable documentation and Warranty Claims Provide guidance to Foremen and Project Managers for processing and filing of ordering documentation Prepare and distribute daily receiving and inventory reports to project team Update tools, equipment and material tracker daily and provide to team Develop and maintain a good working relationship with subcontractors; vendors and construction team to strengthen company position Assist the construction management team in displaying and promoting the company values and culture while representing the company in professional manner. Ensure that materials meet quality standards and are delivered on time to support project schedules Identifying equipment/material shortages with supply chain management team. Maintain an up-to-date database of staged received material and equipment to report to management Ensure all procurement activities align with company safety policies and quality standards Regularly review supplier performance discrepancies within material deliveries and report to management Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool Conduct inventory audits and address discrepancies promptly Ensure proper handling and storage of materials to prevent damage or loss Collaborate with project teams to resolve any material quality issues that arise Maintain detailed records of material quality assessments supporting quality control Logistics Coordination and Distribution Ensure that materials are stored safely and securely on-site supporting easy access for teams Maintain accurate documentation related to procurement inventory and material usage Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool. Ensure proper handling and storage of materials to prevent damage or loss. Candidates should have experience in logistics and inventory management Strong communication skills and proficiency in Microsoft Office are required Must have a strong knowledge of inventory management material tracking and auditing Knowledge of Procurement and Material Management processes

Experience: Proven experience in materials management preferably within the construction industry Skills: Strong organizational analytical and problem-solving skills Technical Proficiency: Proficient in inventory management software and tools Interpersonal Abilities: Excellent communication and interpersonal skills with a focus on collaboration Education: Preferred 5+ years in construction related field or degree in supply chain management. Experience: Proven experience in materials management preferably within the construction industry. Skills: Strong organizational analytical and problem-solving skills. Technical Proficiency: Proficient in inventory management software and tools. Must have a strong knowledge of inventory management material tracking and auditing. Prior inventory management experience on industrial or commercial construction. OSHA 30 certification a plus.

Proficient in engaging effectively with individuals at all levels, including C-level executives. Experience working with Smartsheet is preferred Knowledge of construction processes, safety regulations, and building codes. Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion Experience multitasking, and working in a fast-paced, demanding environment Excellent spelling, grammar, and editing skills required Excellent communication (verbal and written) and interpersonal skills required Ability to perform well independently as well as part of a team Ability to develop strong relationships with all levels of employees

Stand, walk, sit, talk, hear, type, and write. Reach with hands and arms, bend, stand on a stool, or climb, and use fingers and hands to feel objects, tools, or controls. Use standard office equipment such as computers, smartphones, printers, photocopiers, etc. Prolonged periods of sitting at a desk and working on a computer. Lift files and open desk drawers and filing cabinets. Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and skills required.

Zero Impact Energy is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability.

Job Type: Non-Exempt Hourly

Pay: $28.00 - $32.00 per hour

The above represents the expected range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.

Schedule: 8-hour shift Mondays Fridays

Ability to commute/relocate: Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required)