Field Operations Administrative Coordinator

Traveling Field Operations Administrative Coordinator

InPwr, Inc. is looking for a Traveling Field Operations Administrative Coordinator to join our dynamic team! We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.

We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!

Location: This is a traveling role, and the ideal candidate should be willing to travel to project sites or wherever the team requires.

Schedule: 17 days on, 4 days off.

Ideal Candidate: The ideal candidate will have experience as a Field Administrator and possess strong organizational skills. They should be adept at collaborating with field workers and effectively communicating with the team.

Benefits:

• Medical, Dental, Vision and Life Insurance 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Stable employment with a growing company
• Highly competitive salary

Skills and Requirements:

• Strong organizational and communication skills.
• Ability to manage multiple manpower and logistics tasks simultaneously.
• Detail-oriented with a focus on accuracy and timeliness.
• Collaborative team player who can coordinate across departments.
• Construction Experience is a plus.
• Microsoft Suite, Adobe Suite, & Bluebeam proficiency

Essential Functions

• Manpower Tracking & Reporting:
  • Maintain accurate, real-time manpower records, including field team locations, project assignments, and transfer activity.
  • Prepare and distribute weekly manpower reports for the Operations team.
  • Provide manpower look-aheads across the organization to support proactive workforce planning.
  • Track housing arrangements (lease start/end dates, occupancy, and costs) to support manpower planning.
  • Coordinate manpower project transfers, start-up assignments, and site transitions.
  • Coordinate with the Payroll Specialist and Project Manager to ensure ExakTime is properly set up, assigned, and maintained for each project from start to closeout.
• Logistics & Field Support:
  • Serve as the primary point of contact for manpower logistics, including travel, housing, and site arrival/transition.
  • Act as a secondary support resource for travel-related issues and last-minute changes.
  • Support General/Site Superintendents with field startup and closeout documentation related to manpower and logistics.
  • Facilitate coordination of contract laborer setup, ensuring accurate records, compliance, and cost control.
  • Provide and maintain field asset/property documentation to support GS operations.

Project Setup, Closeout & Communication:

• Coordinate with GS, Project Managers, and InCorp Services to ensure proper communication and documentation for job setup and closeout.
• Ensure field manpower and logistics documentation is distributed to the project team and appropriate InCorp Services functions.
• Support Resource Coordinators with knowledge transfer during project startup and closeout.
• Develop standardized processes for manpower-related project setup and closeout to ensure consistency across jobs.

Administrative Tools and Documentation:

• Support GS and Foremen in the use of manpower-related administrative platforms and company systems:
  • Excel (primary tool for tracking/manpower reporting)
  • ExakTime (time-keeping platform for personnel)
  • SharePoint (documentation and file management)
  • Field documentation tools (daily reports, material requisitions, look-aheads)
  • AutoDesk Build (Field Operations/Project documentation platform)
  • Other Platforms as Directed by Director of Field Operations
• Develop and maintain standardized manpower and logistics documentation as directed by Director of Field Operations.
• Gather field personnel data to support HR and Learning & Development with training alignment.

Execute special projects assigned by the Director of Field Operations.

Working/Environment/Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 15 pounds. Employees in this position must be physically able to efficiently perform the essential functions of the position.

EEO, Drug Free Workplace

Safety has always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we've implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we've established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns.

Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law.

InPwr Inc is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status. Our hiring process includes drug & alcohol screening, E-verify, driving record, and background check. InPwr Inc. is an Equal Opportunity Employer and a Drug-Free Workplace Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.