Technical Administrative Support Specialist

Technical Administrative Support Specialist

The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agenciesmaking us a trusted leader in delivering technology-infused building solutions across the public sector.

The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.

Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.

Our market offerings include:

• Real Estate & Workplace
• Facilities Management
• Facilities Operations & Maintenance
• Project Management & Engineering
• Workforce Transformation & Organizational Design
• Mission Support
• Smart Buildings & Energy Efficiency
• Technology Solutions

Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.

The Technical Administrative Support Specialist provides full-time administrative and technical support for a federal facilities program. Based in Seattle, WA, this role also supports teams in Kansas City, MO, and Silver Spring, MD. Responsibilities include managing office operations, preparing correspondence and reports, maintaining project documentation, coordinating meetings and events, and supporting data reporting functions. This position is essential to ensuring effective office coordination, compliance with federal standards, and timely delivery of project information.

Required experience and skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook, Project).
• Experience preparing correspondence, reports, spreadsheets, and presentations.
• Ability to manage both paper and electronic project office files.
• Skilled in maintaining calendars, tracking action items, and supporting meeting coordination.
• Experience preparing monthly reports and processing administrative documentation (mail, submittals, modifications, travel reimbursements).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Preferred experience and skills:

• Prior experience supporting Federal programs.
• Background in facilities or construction project support environments.
• Familiarity with office compliance processes, including adherence to government formatting and correspondence standards.

Required education:

• Bachelor's degree in Business Administration, Liberal Arts, or related field.
• Minimum GPA of 3.0 or higher from an accredited institution.

Preferred education:

• Master's degree in Business Administration, Project Management, or related field.
• Professional certifications in administrative or project support functions.

Salary offered will be commensurate with the candidate's experience, qualifications, and certifications. Our positions may require a background screening and clearance directly from the Government. Please note that telework arrangements are subject to change based on customer requirements.

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.