Billing Specialist

Billing Specialist

The Billing Specialist supports complex construction projects by preparing accurate client billings, managing billing schedules, and ensuring timely payments. This role works closely with project managers, clients, and subcontractors to maintain precise financial records, resolve billing issues, and streamline billing and collections processes. The position offers the flexibility to work fully remote while contributing to high-visibility projects in a fast-paced, collaborative environment.

Responsibilities

• Work closely with project managers to generate accurate client billings for construction projects.
• Prepare and review AIA billing documents to ensure they accurately reflect project progress and costs.
• Collaborate with project managers to establish billing schedules and deadlines to ensure timely submission of payment applications.
• Maintain organized records of all billing-related documents, including change orders, contracts, and lien waivers.
• Liaise with clients, subcontractors, and project managers to resolve billing inquiries, discrepancies, and change requests.
• Process customer payments in a timely and accurate manner.
• Contact customers to discuss overdue payments and update account status based on current information.
• Locate customers using appropriate resources to address outstanding balances and billing issues.
• Process payments and refunds while ensuring proper documentation and controls.
• Call customers to resolve billing and credit issues and ensure alignment with agreed terms.
• Take proactive actions to encourage timely payments and reduce accounts receivable balances.
• Lead or participate in cross-functional projects to work through initiatives that streamline billing and collections processes.
• Identify and implement process improvements to increase accuracy and efficiency in billing and accounts receivable.
• Establish and enforce accounting policies and procedures, ensuring proper internal controls exist within the billing function.
• Assist with special projects, billing and collection research, and ad hoc analysis as needed.

Essential Skills

• 3+ years of construction billing experience.
• 2+ years of experience with customer reconciliation.
• 2+ years of GMP (Guaranteed Maximum Price) billing experience.
• 2+ years of relevant system or platform knowledge related to construction billing.
• Hands-on experience with billing, construction billing, invoicing, and accounts receivable.
• Intermediate proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and data analysis tools.
• Strong attention to detail and accuracy in preparing and reviewing billing documents.
• Ability to manage multiple billing schedules and deadlines in a high-paced environment.
• Effective communication skills for interacting with clients, subcontractors, and internal project teams.
• Proven ability to resolve billing inquiries, discrepancies, and credit issues professionally.
• Capability to work independently while also collaborating effectively within a team.

Additional Skills & Qualifications

• System experience with Coins or similar construction or accounting software; K2A experience is a plus.
• Associate's or Bachelor's degree in Accounting or a related field.
• Experience with T&M (Time and Materials) billing.
• Experience with contract review in a construction or project-based environment.
• Comfort working on cross-functional projects and initiatives to improve processes.
• Ability to adapt to changing priorities and thrive on variety and new challenges.
• Strong organizational skills for managing documentation such as change orders, contracts, and lien waivers.

Work Environment

This role offers the flexibility to work 100% remote. Candidates located near the St. Paul, MN area may have the opportunity to spend some time on-site if desired, collaborating in person with project and accounting teams. The organization delivers mechanical construction projects across a wide range of environments, including stadiums, manufacturing facilities, power plants, hospitals, concert halls, and classrooms, providing exposure to projects of varying size and complexity. The culture combines the stability, resources, and opportunities of a national company with the close-knit, team-oriented feel of a local business. Team members work in a high-paced, supportive environment that values independence, collaboration, flexibility, and work-life balance. There is significant opportunity for growth as the company and team continue to expand, and employees are encouraged to take on new challenges, contribute ideas, and participate in process improvements.

Job Type & Location

This is a Contract to Hire position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $32.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jun 15, 2026.