Specialist, Payroll & Benefits

Payroll & Benefits Specialist

The Payroll & Benefits Specialist is responsible for managing all Payroll & Benefit activities for the Company. Payroll activities include: managing and executing a bi-weekly multi-state corporate payroll (2 EINs) for 140 employees and a semi-monthly Canadian payroll for 7 employees. Benefit activities include: managing employee benefit plans, new hire benefit orientation, benefit audits, and processing monthly benefit invoices.

Essential Functions:

Payroll:

• Responsible for audit, reconciliation and balancing of all payrolls.
• Ensures data integrity with employee record changes and new hire setups in ADP.
• Setup of new state and local taxation coordination.
• Audits/manages related deductions/earnings for all employees to include benefit deductions, tax levies, child support, garnishments, bonuses, taxes, etc.
• Audits every payroll to ensure accuracy
• Primary contact for all questions regarding employee pay
• Works with Accounting on all accrual and financial closes to supply any reporting payroll data needed.
• Write complex reports in ADP.
• Investigate, analyze and respond timely and accurately to tax inquiries and audits from both internal customers and external agencies.
• Manage time & attendance system to include setting up new users, auditing punches, ensuring compliance with state/federal laws and corporate policy, and training new users/managers.
• Respond in a timely manner to questions that may require research concerning previous benefit plans or payroll deductions.
• Interpret payroll tax regulatory requirements. Evaluate current payroll and audit and reporting processes and recommend improvements or efficiencies that can be implemented.
• Work with Workers' Compensation insurance carrier on annual audit.
• Partner with HR Generalist to ensure data integrity, proper benefit deductions, onboarding & offboarding coordination, etc.
• Process all required government reports concerning payroll, taxes, EEO-1.

Benefits:

• Administer benefit programs such as medical, dental, vision, life, STD, LTD.
• Respond promptly to employees' ongoing benefit questions/issues.
• Monitor employer-carrier feeds to ensure data accuracy.
• Facilitate benefit enrollment for new hires and qualifying events. Deliver new hire benefit orientation.
• Manage Open Enrollment process & communications.
• Take lead on all wellness-related programs.
• On a monthly basis, prepare/audit benefit bills and process invoices for payment.
• Assist in managing the 401(k) Plan. This includes export/import interfaces and funding, employee contributions, loan payments, legal compliance and yearly governmental reporting requirements, document review/distribution and new enrollment orientation/communication.
• Promote participation in 401(k) to include scheduling quarterly training/lunch and learns for employees.
• Other duties as assigned.

Position Specifics:

• This is a full-time position
• Typical work hours and days are Monday Friday, 8:30 a.m. to 5:00 p.m.
• This position is based out of the Fountain Valley, CA office
• No travel is expected for this position.
• This position requires in-office attendance 5 days per week.

Required Education & Experience:

• 5-7 years' experience in a related role with multi-state/location employees.
• Canadian payroll/benefits experience highly desired but not required.
• Must have recent experience processing payroll in ADP.
• Prefer current APA Certification.
• Bachelor's degree or equivalent work experience.
• Intermediate Microsoft Word & PowerPoint experience.
• Advanced Microsoft Excel skills (ability to write complex formulas, pivot tables, etc.).
• Must be able to successfully pass a background check (credit, criminal, SSN).
• The ideal candidate will have a professional demeanor, analytical, and an excellent communicator, both written & verbal.
• Ability to maintain a high level of confidentiality.
• Flexibility and resilience.

Physical Demands/Work Environment:

Candidate must be able to successfully perform the essential functions of this job with ability to: be in a stationary position 50% of the time; occasionally move about inside the office to access fine cabinets, office machinery (such as a calculator, copy machine, printer, etc.); constantly operate a computer; occasionally ascend/descend stairs; constantly position self to maintain files in file cabinets; the ability to communicate information and ideas so others will understand; must be able to exchange accurate information in these situations; the ability to observe details at close range (within a few feed of the observer); and frequently move boxes weighing up to 10 pounds across office for various needs. Ability to work in outdoor weather conditions if projects/opportunities arise. The noise level in the work environment is usually moderate.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor. Reasonable accommodations may be offered to enable individuals with disabilities to perform the essential functions. The requirements listed are representative of the knowledge, skill, and/or ability required.

United Sports Brands is an Affirmative Action and Equal Employment Opportunity (EEO) employer.