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NorthPoint Search Group
Finance & Operations CoordinatorNorthPoint Search Group • Atlanta, GA, United States
Finance & Operations Coordinator

Finance & Operations Coordinator

NorthPoint Search Group • Atlanta, GA, United States
30+ days ago
Job type
  • Full-time
Job description

Finance & Operations Coordinator

A national marketing and media agency is seeking a detail-oriented Finance & Operations Coordinator to support client billing and media budget management. Manage scopes of work, monitor media spend, reconcile budgets, prepare invoices, and support operational reporting across account teams. This is a full-time position with immediate start availability. Remote within Eastern or Central Time Zones, including New York, New York; Washington, District of Columbia; Pittsburgh, Pennsylvania; Atlanta, Georgia; Chicago, Illinois; Dallas, Texas; Austin, Texas. To drive operational excellence, financial accuracy, and accountability across media campaigns and client engagements. Collaborative, fast-paced agency environment supporting cross-functional digital and media teams. Salary: commensurate with experience.

The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.

Key Responsibilities:

  • Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
  • Develop and manage client budget trackers and internal revenue reporting tools.
  • Organize scopes of work and initiate internal work orders.
  • Prepare monthly client invoices, activity reports, and budget reconciliations.
  • Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.
  • Monitor media spend to ensure alignment with invoices and approved budgets.
  • Maintain project lists, draft meeting notes, and update growth pipeline trackers.
  • Partner with account teams to manage billable hours and scope accountability.

Qualifications:

  • Excellent written and verbal communication skills with strong attention to detail.
  • Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
  • Experience with financial or operational systems; media or agency tools preferred.
  • Strong organizational and multitasking abilities with deadline-driven focus.
  • Ability to improve processes and contribute to a collaborative team environment.
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Finance & Operations Coordinator • Atlanta, GA, United States

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