Purchasing Agent (1.0 FTE)

Supply Chain Operations

Billings Clinic is a community-owned, not-for-profit, physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.

Supply Chain Operations Purchasing Agents are responsible for representing all departments of Billings Clinic in a dynamic fast paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service. The Purchasing Agent is responsible for placing orders for materials, equipment, products or services and inventory control for Billings Clinic, branch sites and/or managed/affiliate facilities. The purchasing agent makes recommendations for effective and efficient inventory management based on trending and historical practices to include, but not limited to; par levels, substitute recommendations, purchasing processes, and census capacity. This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks as needed for support of the department and the organization.

• Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
• Creates and submits purchase orders for supplies, equipment and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests.
• Reviews GPO contracts and verifies required purchase order information to include price and terms.
• Reviews capital requests for accurate content and adherence to policies. Obtains quotes and performs quote review and analysis. Tracks financial accruals to avoid over expenditures per capital.
• Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory and obsolescence.
• Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special order supplies.
• Recommends development, revisions and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes.
• Participates in department and hospital committees to ensure that value, quality and cost containment goals are met.
• Compiles statistical reports on purchasing activities.
• Generates reports on product consumption, par level compliance, etc; documents supply cost savings and/or cost expenses with appropriate justifications.
• Reads and reviews purchase requests and assigns proper general ledger codes to purchases.
• Resolves invoice discrepancies. Expedites and arranges for credit, return or replacement of defective or damaged items.
• Creates and maintains Supply Chain Operations information system master files in direct coordination with Supply Chain Operations Informatics Analyst.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
• Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
• Performs other duties as assigned or needed to meet the needs of the department/organization.

Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana.

Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability.