Grant Coordinator

Description

PURPOSE STATEMENT

To secure institutional revenue for Ayuda’s programs and to support Ayuda in effectively managing awarded grants.

ORGANIZATIONAL PROFILE

Ayuda is a 501 (c)(3) nonprofit organization dedicated to providing direct legal, social and language access services, education, and outreach to low-income immigrants in the Washington, DC metropolitan area. Since 1973, Ayuda has provided critical services on a wide range of issues, in the process acquiring nationally recognized expertise in several fields including immigration law, language access, domestic violence and human trafficking. Ayuda has office locations in Washington, DC; Silver Spring, MD; and Fairfax, VA.

WHY DO YOU WANT THIS JOB?

Because, just like everyone at Ayuda, you believe:

• In seeing communities where all immigrants succeed and thrive in the United States.
• In the overall success of our organization and all our programs.
• That families should be healthy and safe from harm.
• That all people should have access to professional, honest, and ethical services, regardless of ability to pay or status in this country.
• That diversity and equality make this country better.

WHAT WILL THIS JOB ENTAIL?

Core responsibilities of the position include the following. Other duties may be assigned.

Writing & Document Organization:

• Prepare narrative outlines and templates for grant applications and reports.
• Create and prepare attachments for grant applications and site visits.
• Create and upload documents to SharePoint, including grant summary sheets, to help Ayuda increase internal knowledge about grants.
• Ensure that grant reports and funder communication are saved on SharePoint.
• Assist in writing Letters of Intent (LOIs) and grant applications to foundations for general support and basic program support requests.

Research:

• Research and organize external reports, studies, and media coverage relevant to Ayuda’s programs for use in grant reports and applications.
• Manage and build Ayuda’s internal training resources on the grant writing and grant management process.
• Conduct research on government grant and foundation funding opportunities.

Data Entry/Data Management:

• Enter, review, and update data in proposal and reporting calendars using Excel and Ayuda’s grant database.
• Run reports in the grant database and prepare monthly internal grant update newsletter.
• Assist in tracking grant deliverables across Ayuda by reviewing grant reports and inputting data in Excel.

Other:

• Lead training for Ayuda employees on grants (grants orientation for new employees and other trainings throughout the year).
• Represent Ayuda at external meetings, informational sessions, and conferences with funders and potential funders.
• Contribute to the development of Ayuda’s strategy to grow foundation and government grant funding.
• Submit paper grant applications.

This position will be based primarily in our DC office, but will require occasional visits to the Maryland and Virginia offices. This position is hybrid and will include both in-person and remote workdays.

Requirements

HOW DO YOU KNOW IF YOU CAN DO THIS JOB?

Eligibility Requirements:

• Must be legally able to work in the United States and maintain proper work authorization throughout employment.
• Must be able to meet the physical requirements of the position presented in a general office environment.

Qualifications:

The following qualifications are the qualities, experiences, and skills we seek in a candidate. Candidates who don't feel that they meet every single qualification, but who still believe they’d be the right fit for this role, are encouraged to consider applying.

We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways --not just candidates who check all the boxes.

Education/Experience/Skills:

• Experience in grant writing or nonprofit development, which can include internships, volunteering, courses, and/or training; 1+ year of professional work experience preferred
• Excellent written and oral communication skills.
• Experience with data entry.
• Experience in document and file management.
• Extremely detail-oriented and organized.
• Ability to effectively manage competing priorities and deadlines including:

1) ability to prioritize projects with various deadlines and requirements;

2) ability to seek answers independently using resources and available support; and

3) flexibility and creativity to adapt to changing situations

• Technology Skills including:

1) ability to use databases;

3) ability to use funder portals

• Interest in working with program staff across the organization.

SALARY AND BENEFITS:

The anticipated salary for this position is $56,000 - $68,000 depending on experience.

For example, a candidate who has 3 years of relevant work experience would receive a salary of $60,500.

We are proud of the benefits we can offer that include:

• Platinum-level medical insurance plan 100% employer-paid
• Dental and vision insurance 100% employer paid
• Long-term disability insurance 100% employer paid
• Life and AD&D insurance 100% employer paid
• Pre-tax 401(k) with Employer match on first 3% of salary
• Vacation Days: 21 days per year until year 3, 27 per year in years 3-7 and 33days per year after 7 years employment. Employees begin with 3 days of vacation leave.
• New employees begin with 5 days of Health & Wellness (sick) leave and accrue an additional 5 hours per pay period plus emergency medical leave up to12 weeks per year
• 12 weeks paid parental leave
• 24dayspaid holidays and staff wellness days, including Winter Break, the last week of the year
• Job-related professional development fees (including annual state bar dues and professional memberships)
• Flexible work schedules

Employees with federal student loan debt may be eligible to apply for Public Service Loan Forgiveness through the Department of Education or more information, go to .

This position is non-exempt for overtime purposes.