Accounting Technician

Accounting Technician

Duties include, but are not limited to:

• Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data. Reviews and classifies a variety of financial transactions involving the operations of the Medical Center including journalizing corrective actions for erroneous conditions. Determines the general ledger accounts, journals, and subsidiary accounts affected, and the debit and credit entries to be made. Summarizes transactions and prepares control documents or other posting documents reflecting the entries to be made.
• Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of account data.
• Determines proper cost centers, budget object codes (BOC}, appropriations and fund control points to be entered into a computerized cost accounting system. All documents must be verified for accuracy and completeness of accounting data prior to entry. Also verifies the accuracy and completeness of documents to ensure that service or supplies have been certified as to receipt.

Accounts Receivable:

• Creates bills of collection associated with fiscal transaction processing and records the debt in the proper account and appropriation, and applies diligent follow-up and collection actions. Initiates correspondence to discuss the status of the account when inquiry is made, and/or to support general ledger accounts.
• Provides accounting technical support to the MAPAC Centralized Revenue Unit (CRU) and Centralized Fee Unit (CFU), in processing appropriate refunds associated with MCCF collections. Support includes management of bank debit voucher for insufficient funds, etc., increase/decrease adjustments to accounts receivable, look up billing information, verification of bank deposits for payments received or refunds received.

Agent Cashier Support:

• Completes all Agent Cashier functions in accordance with applicable Treasury Department rules, VA Regulations and VA Handbook 4010 in specific.
• Disburses cash payments to patients, employees and other individuals. Examines supporting documents of each disbursement to assure all legal and administrative requirements have been met for such disbursement. Cashes negotiable instruments for hospitalized patients.
• Performs collection activity that includes receiving, receipting, and depositing of funds to a local bank depository. A determination of the proper appropriation to credit these funds must be made prior to deposit. Utilizes OTCnet for deposit processing. Determines the acceptability of payment documents and cash items aided by knowledge of Treasury Department and VA Regulations.

Payroll Support:

• Assists in payroll support to review time and attendance records of a diversified workforce covering a variety of different types of appointments and employment situations under various pay systems with different entitlements to pay, leave, deductions and benefits based upon pay plans.
• Responds to written or verbal inquiries from employees and supervisors with accuracy concerning all aspects of pay and leave.
• Assists in semiannual audits to assure conformity to regulations by coordinating request from VISN payroll with the service.

Travel Support:

• Serves as a backup travel liaison for contact with other Medical Centers, VA Central Office, VISN, and non-VA personnel, as necessary.
• Provides prospective travelers with the availability of various modes of travel and accommodations, while ensuring that all applicable government regulations and cost savings procedures are followed by counseling and advising personnel on travel procedures and responsibilities, entitlements and other related travel areas applicable to temporary or permanent duty travel.
• Makes decisions required to prepare orders, arrange itineraries, prepare government transportation requests, lodging requests, determines travel costs, determines per diem costs, and/or subsistence expense, makes travel reservations, arranges for delivery of tickets or picks up, and prepares vouchers in connection with claim for reimbursement.

Work Schedule: 8:00AM - 4:30PM, Monday - Friday

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Accounting Technician / PD06218A

Relocation/Recruitment Incentives: Not Authorized.

Permanent Change of Station (PCS): Not Authorized.

PCS Appraised Value Offer (AVO): Not Authorized.

Financial Disclosure Report: Not required.