Contract Administrator & Buyer

Contract Administrator & Buyer

Job Category: Exempt Non Manager Requisition Number: CONTR002447

Full-Time On-site Cincinnati, OH, USA

Description

CLASS SUMMARY:

Responsible for directing and supporting sourcing activities in the acquisition of goods and services for areas of responsibility which may include general aviation airports operated by CVG Airport Authority (CVGAA). May review purchase orders and coordinate the sale or other disposition of surplus assets.

ESSENTIAL DUTIES:

• Focusing on best value for CVGAA, performs sourcing activities for areas/departments of responsibility consisting of: processing requisitions, obtaining written and verbal quotes, interviewing sales reps, analyzing market conditions, negotiating with suppliers, analyzing quotes, selecting suppliers, creating and issuing purchase orders, resolving supplier issues, and creating and maintaining appropriate records.
• For areas of responsibility, publishes, issues and evaluates Invitations to Bid, Requests for Proposal, and Requests for Quotes via the electronic bidding system. This includes: preparing and releasing the final solicitation, preparing and leading pre-solicitation meetings/site visits, facilitating questions and answers, reviewing submissions, facilitating evaluation, conducting pre-award conferences, and assisting staff to complete justification for approval.
• Facilitates the complete procurement process through award and approval for assigned solicitations and ensures compliance with federal, state and local laws and regulations.
• Drafts, reviews, interprets, and negotiates agreements, amendments, and extension in support of a variety of business transactions. Processes contract documents for routing and execution.
• Works with Supply Chain department to determine best suppliers, develop and maintain effective relationships with vendors, and secure pricing for areas of responsibility.
• Process daily automatic reordering (i.e., min/max) requisitions.
• Creates part numbers and maintains Master Parts File.
• May review purchase orders created by other Buyers and approve or forward for appropriate approval limits established by CVGAA.
• Reconciles and resolves issues related to purchase orders.
• Monitors and follows-up on past due purchase orders and assists Finance with invoicing issues. Performs supplier liaison work, reviews order status, communicates with suppliers, reconciles shipping errors, and secures return authorizations when required.
• Meet regularly with contract managers and department staff within the areas of responsibility to establish and maintain good working relationships and to promote the activities of the Contract & Procurement Administration department.
• May serve as CVGAA subject matter expert for procurement related functions for EAMS working group and as an information resource in the use of Oracle, Infor, and electronic bidding systems.
• Serves as backup for buying responsibilities for areas/departments assigned to others.
• May facilitate transfer of surplus equipment between departments and the sale or trade-in of equipment being upgraded through asset dispensation/utilization.
• Prepares and maintains various reports as required.
• May serve as the Departmental Records Management Officer.
• Responsible for contract management activities as documented in KCAB Policy 1014, Contract Management. As the subject matter expert, responsible for all key aspects of contract management ensuring KCAB's interests are represented in any business activities regarding the agreement. Prepares RFP's, bid specifications, and negotiates contracts.
• Performs other duties of a similar nature and level as assigned.

EDUCATION & EXPERIENCE:

Bachelor's degree in a related field and 5 years of direct experience. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING/CERTIFICATIONS:

• Maintain Security Identification Display Area (SIDA) clearance
• Obtain and maintain position appropriate NIMS & emergency training.

DEMONSTRATED KNOWLEDGE OF:

• Federal, State, and Local laws and regulations governing public procurement and contracting.
• Procurement policies and practices.

DEMONSTRATED SKILL IN:

• Clearly and effectively communicating, negotiating and advocating, both orally and in writing.
• Establishing and maintaining effective, fair, cooperative, collaborative and respectful relationships with internal and external colleagues, peers, work teams and workgroups.

Why Join Us?

BENEFITS: (Full Time Positions)

• 100% Employer Paid Health & Wellness Center
• Comprehensive Insurance Options: Medical, dental, vision and life insurance, including a $0 premium medical plan option and no spousal surcharge
• CVG CARES: $2,500 employer paid childcare subsidy
• Health Savings Account & Dependent Care Flexible Spending Account
• Retirement Plans: Employer and employee contributions to KY Public Pension Authority retirement plan
• KY Deferred Comp Plans: 401(k) and 457 options
• Generous Paid Time Off: Including 10 holidays a year
• Employee Assistance Program
• Voluntary Wellness Program: Earn financial incentives and paid time off
• Tuition Reimbursement and Professional Development Programs
• Performance Reward Program (potential to earn up to $2100.00 annually)
• Onsite Fitness Facilities

Don't meet every requirement?

If you are excited to make a positive impact for our region, but your experience doesn't align perfectly, we encourage you to apply. You may be the right candidate for CVG Airport, whether it be this role or another.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.