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LinQ Global
Administrative AssistantLinQ Global • Boston, MA, Massachusetts, USA
Administrative Assistant

Administrative Assistant

LinQ Global • Boston, MA, Massachusetts, USA
30+ days ago
Salary
$19.00 hourly
Job type
  • Full-time
Job description

Administrative Assistant
Location: Boston, MA 02108
Duration: 10-Months + Contract
Schedule: Monday-Friday | 9:00 AM-5:00 PM EST

Position Summary

We are seeking a highly organized and professional Administrative Assistant to provide executive-level support to the Chief Data Officer (CDO) and the Assistant Secretary for Strategy and Planning. The ideal candidate will have experience supporting senior leadership, managing complex calendars, coordinating meetings, and handling confidential information in a fast-paced professional environment.

This role requires exceptional organizational, communication, and multitasking skills, along with proficiency in Microsoft Office applications and executive administrative support.

Key Responsibilities

  • Provide administrative support to executive leadership, including the Chief Data Officer and Assistant Secretary.
  • Manage executive calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
  • Organize conference room bookings and meeting logistics.
  • Prepare agendas, presentations, reports, and meeting materials.
  • Draft, edit, format, and proofread executive correspondence and documents.
  • Coordinate communications with internal departments and external stakeholders.
  • Maintain accurate records and manage confidential information with discretion.
  • Support daily office operations and administrative activities.
  • Provide front desk coverage when necessary.
  • Assist with special projects and other administrative tasks as assigned.

Required Qualifications

  • Minimum 2 years of experience supporting C-suite or executive-level leadership.
  • Strong experience with executive calendar management and scheduling.
  • Excellent organizational, time management, and multitasking abilities.
  • Strong written and verbal communication skills.
  • Professional demeanor with exceptional interpersonal skills.
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
  • Demonstrated ability to maintain confidentiality and exercise sound judgment.
  • Ability to work independently and collaboratively within a team environment.

Required Technical Skills

  • Microsoft Office 365
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft SharePoint
  • Executive Calendar Management
  • Meeting Coordination
  • Document Preparation and Formatting

Preferred Qualifications

  • Experience supporting executives within government agencies or large organizations.
  • Strong customer service and stakeholder management skills.
  • Ability to adapt quickly to changing priorities.
  • Excellent problem-solving and decision-making capabilities.
  • Experience handling sensitive and confidential executive information.

Required Experience

✔ 2+ years supporting C-suite executives or senior leadership
✔ Executive calendar and scheduling management
✔ Microsoft Office 365 Suite
✔ SharePoint experience
✔ Executive correspondence and communication
✔ Administrative coordination and office support

Apply today if you are a detail-oriented administrative professional with experience supporting executive leadership and managing high-level administrative operations.

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Administrative Assistant • Boston, MA, Massachusetts, USA

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