Mastech Digital provides digital and mainstream technology staff as well as Digital Transformation Services for all American Corporations. We are currently seeking a Workforce Operations Coordinator for our client in the Oil and Gas domain. We value our professionals, providing comprehensive benefits and the opportunity for growth. This is a Contract position, and the client is looking for someone to start immediately.
Duration: 6+ Months Contract with extension
Salary: $40.00-$44.00/Hourly
Role: Workforce Operations Coordinator
Primary Skills: Project Management
Role Description: The Workforce Operations Coordinator must have 3+ years of experience. This role serves as a central point of coordination for workforce documentation, incoming/outgoing resource tracking, access requests, and operational governance to enable smooth team onboarding while contributing to seamless, ongoing day-to-day functionality.
Responsibilities:
- Maintain job descriptions, facilitating required detail and obtaining appropriate senior leadership approval.
- Partner closely with Governance and Supplier Relations for job postings and processing.
- Manage incoming resumes and coordinate structured and timely feedback.
- Facilitate monthly resource Statement of Work [SOW] extension review.
- Update and maintain Organizational roster and distribution lists.
- Administer and maintain organizational roles within Planview.
- Issue weekly timesheet reminders, including maintaining non-Org resource list.
- Coordinate onboarding within the Organization – including pre-start readiness, maintaining tracker, ensuring system, and building access raised, and internal communications.
- Ensure onboarding materials and processes are current and aligned with internal standards.
- Maintain and update the Organization Confluence space, ensuring documentation is current, well-organized, and easily discoverable.
- Attend all financial and departmental meetings to capture accurate, concise minutes.
- Document key discussions, official decisions, and assigned action items for stakeholders.
- Distribute/publish finalized minutes and follow up on pending action items to ensure accountability.
- Generate and distribute weekly review of overdue timesheets.
- Follow up directly with resources to ensure timely submittals and resolve discrepancies.
- Review and approve zero hour timesheets to maintain accurate records.
- Manage and maintain financial and operational files to ensure alignment with organizational structure.
- Assist with conference room reservations as needed.
- Provide general Tower/Organization support to ensure efficient day-to-day team functionality.
Qualifications:
- Strong organizational and time-management skills with ability to manage multiple concurrent workflows.
- Excellent written and verbal communication skills.
- Highly detail-oriented and process orientation.
- Ability to work independently, proactively, and with discretion handling sensitive information.
- Collaborative, detail-oriented and process driven.
- Familiarity with Microsoft Office or equivalent productivity tools.
- Demonstrate strong follow-through and accountability in all responsibilities.
Education: Bachelor's degree in Computer Science or any IT related field
Experience: Minimum 2-3+ years of experience
Travel: No
Local Preferred: Yes
Note: Must be able to work on a W2 basis (No C2C)
Workforce Operations Coordinator • Dallas, TX, US
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