Purchasing Agent

Purchasing Agent

The incumbent receives and analyzes Prosthetic Consults, and prescriptions for items, services and home medical equipment from physicians, therapists, medical center personnel, patients or their representatives. The incumbent reviews requests for completeness, comparing disability or diagnosis to equipment and/or services normally provided for the condition for which they are requested, and ensures that the proper documentation has been provided to justify the issuance and make arrangements to procure these items. Major duties include:

• Receives and analyzes Prosthetic Consults, and prescriptions for items, services and home medical equipment.
• Reviews requests for completeness, proper documentation and make arrangements to procure these items.
• Establishes workflow protocols to ensure the timely execution of work. Coordinate work for special circumstances.
• As the subject matter expert (SME), will advise other services on the policies and procedures to establish requisitions for services, equipment and commodities.
• Review requests from various sources and making substitutions if necessary (within scope).
• Examine clinical health records and claims folders to determine eligibility and entitlement for items and services.
• Advise Veterans and clinicians in relation to eligibility for entitlements for items and services.
• Review clinical requests, determine sources and determine the availability of replacement parts and alternatives for power mobility, artificial limbs and other pieces of medical equipment.
• Follow up in relation to parts and labor orders, returns shipping back to manufactures and accounting for warranty work.
• Procures specialized medical equipment, supplies and services for Veterans.
• Procure specialized medical equipment with critical and unique characteristics and associated guidance from a variety of sources.
• Purchases various equipment, supplies, and services through the use of the government purchase card for micro purchase.
• The incumbent will negotiate prices with sole source vendors, persuade reluctant vendors and collect data for requirements not previously required.
• Authorizes and prepares complex purchase orders for a wide variety of devices, medical supplies and durable medical equipment.
• Execute price adjustments; resolve any discrepancies, modifications, amendments to purchase orders and cancelations of purchase orders.
• The incumbent will also coordinate work with local vendors.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday; 8:00am - 4:45pm

Virtual: This is not a virtual position.

Position Description/PD#: PD0826VS

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized