Accounts Payable Clerk / Accounts Payable Specialist

Title: Accounts Payable Clerk / Accounts Payable Specialist

Location: Los Angeles, CA 90095 (Primarily remote however, will be expected to travel to client approx once per quarter)

Type: 06 Months Contract

JOB DESCRIPTION:

The Accounts Payable Specialist coordinates and processes purchase orders, invoices, check requests and reimbursements for the DGSOM Dean s Office. S/he ensures that expenses are in compliance with regulatory and policy requirements. S/he verifies that all the appropriate approvals and supporting documentation are in place prior to processing the transactions. S/he is responsible for accurate general ledger coding of all A/P transactions s/he processes.

The specialist will make sure a collaborative relationship exists between the Dean s Office, its vendors and internal customers. S/he ensures timely and accurate payment to the vendors. S/he resolves all queries of vendors and internal staff and customers. S/he will handle expense reimbursement requests promptly.

The work of the specialist will involve resolving matters that come up with regards to compliance, general ledger coding issues and routing complicated invoices.

Key responsibilities include:

• Review, verify, prepare and process invoices and check and reimbursement requests
• Review, assemble, input, and supervise credit card statements, employee expenditure records and incoming bills for the required documentation before payment is made
• Ensure that all payments are made to comply with regulatory requirements and University policy
• Maintain files and documentation thoroughly and accurately, in accordance with University policy and accepted accounting practices
• Ensure accurate G/L coding for the befitting expense accounts
• Monitor accounts to ensure payments are up to date
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Communicate with vendors and internal customers and respond to inquiries
• Research and resolve invoice discrepancies and issues
• Prepare regular reports of the activities of accounts payable
• Collaborate with DGSOM unit directors and heads of departments to obtain consent on appropriate expenses
• Provide both internal as well as external customer services in an effectual and cost-effective manner
• Provide the supervisor with necessary suggestions to continuously improve and streamline processes
• Assist with other accounting duties and projects as needed

JOB REQUIREMENTS/QUALIFICATIONS/COMPETENCIES

• BA/BS with a major in a related field and two years of experience in accounting operations or administrative analysis required
• Knowledge of and current hands-on experience with fund accounting and regulatory compliance preferred
• Strong organizational and time management skills
• Strong analytical problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively, collaboratively and professionally

Excellent Excel skills

• Team player with a strong desire to learn new skills