Document & Notarization Associate

About the company

Globalfy is an all-in-one platform to simplify doing business in the US: open, manage, and expand to the American market from anywhere.

We are a company that grew more than 500% in the last few years. Our business is #BORNTOBEGLOBAL, and there are plenty of opportunities for you to grow and develop your career with us. Our team members are part of a successful story and they make a difference in the world.

Apply for this incredible opportunity to become a #Globalfire!

Why work at Globalfy

At Globalfy, we embrace diversity and celebrate the unique cultures and backgrounds of our global team. Here, you'll find an inclusive and dynamic work environment, with opportunities to learn, grow, and thrive with more than 60 talented colleagues from eight different countries.

We offer a thoughtful benefits package designed to support each team member’s well-being and professional journey, while creating a workplace where everyone feels valued, heard, and empowered to contribute.

Our clients rely on us for effective, high-quality solutions that help them confidently expand their businesses to the US. Our services include:

• Business Formation

• Bookkeeping Services

• Tax Services

• Virtual Address

Who we are looking for

Curious minds and hands-on problem solvers who aren’t afraid to think differently and help drive meaningful results!

About the position

We are looking for a proactive and detail-oriented professional to support our document management, client correspondence, and notarization processes. This is an excellent opportunity for someone eager to learn, grow, and contribute to operational efficiency while building a strong foundation in administrative and document-based workflows.

Your main responsibilities

• Receive, review, scan, and upload client correspondence, ensuring accurate organization and timely processing
• Manage virtual address services, including activations, cancellations, and mail handling
• Maintain and update client records in CRM systems, ensuring data accuracy and proper tracking of interactions
• Support notarization processes, including document preparation, scheduling, and coordination
• Review documents for completeness and identify missing or inconsistent information
• Coordinate shipping requests and handle incoming/outgoing documentation
• Collaborate with internal teams (Customer Service, Business Filing, Tax) to ensure smooth workflows
• Assist with client agreements and provide general administrative support as needed

Minimum knowledge, skills & abilities required

• Advanced English proficiency, Fluency in Spanish or Portuguese is highly preferred
• High school diploma required; a degree in Business Administration or related field is a plus
• Previous experience in administrative, customer service, or document management roles preferred
• Familiarity with CRM tools (e.g., HubSpot) is a plus
• Notary Public certification is a plus (or willingness to obtain it with company support)

Skills & Competencies

• Strong organizational and time-management skills
• Strong sense of responsibility, ownership, and accountability, as this role involves handling sensitive client documents and correspondence
• High attention to detail and accuracy
• Proactive mindset with the ability to learn quickly
• Strong communication and interpersonal skills
• Problem-solving abilities with a focus on efficiency
• Ability to manage tasks independently and ensure accuracy in all document-related processes
• High level of trustworthiness and attention to confidentiality

You’ll stand out if you…

• Have experience in global or fast-paced startup environments.

What you’ll find here

• A true builder’s environment, with autonomy and real ownership;
• Space to test ideas;
• A high-performing team and challenging, meaningful projects;
• The opportunity to grow with the company and leave your mark;

Schedule

Mon - Fri 9:00 am - 5:00 pm (East-time)

Type of recruitment

On-site (Orlando, FL)

Our selection process

We want you to have a smooth and transparent experience throughout your journey with Globalfy.

Here’s what you can expect from our selection process:

• Screening

• Interview with HR

• Interview with the Hiring Manager

• Live assessment

• Reference verification

Note: The selection process may vary depending on the position and can include additional stages if necessary.

We’re looking forward to your application!