Operations Coordinator III

Operations Coordinator III

The Operations Coordinator is responsible for providing support services and analyzing operations and business practices to ensure the unit continuously builds and improves upon existing operations. The incumbent will provide critical continuity for the operations of the supported office within the Domestic Operations Directorate of the U.S. Department of State Bureau of Diplomatic Security. Primary Responsibilities:

• Provide comprehensive administrative and program support to the assigned supervisor and members of the team in office administration, logistics management, personnel management, time and attendance tracking and submission, database administration, and project requirements.
• Assist the supervisor and other senior staff with overall operations, by identifying inefficiencies, recommending solutions, and helping streamline processes to enhance operational effectiveness.
• Advice management on planning, staffing, and resourcing of operations. Recommend methods to improve the effectiveness and efficiency of the planning process and resource allocation.
• Develop and implement procedures and practices that ensure the efficient operation of the office and accountability of resources. Maintain strong internal controls and evaluate operations to ensure compliance with program requirements and Department standards.
• Provide accurate and timely reports regarding equipment, manpower, and equipment assets as requested by the multiple levels of management.
• Prepare detailed reports, briefings, data analyses, spreadsheets, and presentation for senior management review and decision-making. Synthesize complex information from multiple sources to provide actionable recommendations on logistics operations, resource allocation, and program performance.
• Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional. Prepare and edit reports, memoranda, and other documents for content, grammar, and adherence to Department style guidelines.
• Develop, improve, and implement standard operating procedures to ensure consistency, efficiency, and compliance across all operational functions. Prepare and edit reports, memoranda, and other documents for content, grammar, and adherence to Department style guides.
• Coordinate all administrative, logistical, and other support areas are coordinated for office operations and events.
• Provide various additional administrative, logistical, and operational functions as required.
• Serve as a liaison and subject matter expert with internal staff and other Department offices, and external stakeholders. Work closely with senior management to facilitate communication and coordination across organization boundaries.
• Perform other duties as assigned.

Supervisory Responsibilities:

• There are no supervisory responsibilities associated with this position.

Education and/or Experience:

• US Citizenship.
• Ability to obtain and maintain a U.S. Government TOP SECRET security clearance.
• Bachelor's Degree and six years relevant experience.

Knowledge, Skills, and Abilities:

• Demonstrated understanding of administrative operations and program or project management.
• Ability to multi-task on time-sensitive assignments and strong attention to detail.
• Ability to work effectively with minimum guidance in a constantly evolving unit.
• Demonstrated proficiency with Microsoft Office - SharePoint, Word, Excel, PowerPoint, and Outlook.
• Experience drafting and editing U.S. government reports and documents.
• Working familiarity with Department of State regulations (FAM, FAH, DOSAR, DSSR, etc.).
• Ability to work independently on projects and issues within overall policy guidelines.

Certificates, Licenses, Registrations:

• None Required.

Security Clearance:

• Position requires ability to obtain and maintain a U.S. Government SECRET security clearance.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Some travel both domestically and internationally may be required based on business demands. Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.