Accounting Clerk

SUMMARY :

Assists the Accountant performing a variety of accounting assignments in accordance with standard procedures.

The pay range for this position is: $18.49 to $27.73 per hour.

PRINCIPAL RESPONSIBLITES AND DUTIES:

• Ensures the accurate and timely processing of accounts payable, including but not limited to: reviewing, coding, and processing of A/P check requests, researching vendor statements, inquiries, and discrepancies, maintaining A/P system records
• Ensures all requests for payment (invoices, donation requests, etc.) are properly documented and approved.
• Research past due invoices/balance and contact vendors as needed.
• Assigns each payment to correct general ledger account(s) in accordance with the GBCI General Ledger Manual.
• Inputs payments using the Flexi Sharepoint accounts payable system. Expenditures are processed daily.
• Scans all invoices and documentation into the Flexi Sharepoint system.
• Requests a W-9 for all new vendors and coordinates with GBCI Accounts Payable for the assignment of the vendor ID.
• Collects signed ACH Payment Authorization forms from vendors and employees and validates accuracy of the information provided in accordance with policy and procedure. Submits authorized forms to the GBCI Accounts Payable department for processing.
• Assist with vendor management.
• Ensures that A/P processing is in accordance with GBCI policies and procedures
• Prepares and posts daily and monthly journal and/or adjusting entries to the general ledger. Ensures that proper supporting documents are attached to the approved entries and validates transaction(s) for reasonableness before posting entries. Obtains proper approval for all entries posted.
• Prepares and reviews reconciliations of general ledger and correspondent bank accounts on a daily, monthly, and quarterly basis as assigned to meet GBCI/bank divisions’ schedule and SOX Key Controls. Research reconciling differences and note explanations on reconcilements timely.
• Assists Accounting Department Supervisor with fixed asset tracking for branches in accordance with GBCI policies and procedures.
• Assists other departments and/or GBCI Accounting with the research of unposted, mis-posted and outstanding items.
• Assists with the preparation of various accounting reports.
• Assists with annual escheatment letters and reporting.
• Scan and file documents as needed.
• Answer phone.
• Additional duties and/or projects, as assigned.

ADDITIONAL RESPONSIBILITIES:

• Adhere to Wheatland Bank Core Values.
• Keep management informed of area activities and any significant issues.
• Provide exceptional customer service to all customers, both internal and external.
• Represent Wheatland Bank in a professional manner to include; image, confidentiality, regular and consistent attendance, punctuality.

About You

EXPERIENCE, EDUCATION, AND SKILLS:

• High school diploma and/or equivalent, and 1-3 years experience in accounting, finance or related field.
• General understanding of basic accounting.
• Experience with Microsoft Office products Word, Excel, Outlook, etc.
• Typing, 10-key, and computer competency.
• Accurate, punctual, alert, dependable, and professional in appearance.
• Detail-oriented and organized.
• Able to multi-task and prioritize.
• Able to relate to others and relay information in a clear, precise manner.
• Able to work in a team environment.

WORK ENVIRONMENT: Must be able to routinely perform work indoors in climate-controlled shared work area with moderate noise level.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle or feel; and talk or hear. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.

Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable and timely attendance. Must be capable of climbing / descending stairs in an emergency situation.

Specific lifting abilities required by this job include: The employee is constantly required to stand and walk. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.

What We Offer

COMPENSATION & BENEFITS: Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position. We offer an extensive benefits package that includes, but is not limited to medical, dental, vision, and life insurance. Coverage is available to employees and their eligible dependents in accordance with our written plan documents. You may also be eligible for a health savings account option, an Employee Assistance Program (EAP), a health rewards program, a retirement savings plan, including 401(k) and Profit-Sharing plans, short and long-term disability benefits, education and training benefits, and discounts on banking products and services. We also offer a generous Paid Time Off (PTO) plan and paid holidays. PTO accruals begin at .0745 per hour worked for our part time employees up to a maximum accrual of 240 hours per year for certain Full-Time employees. PTO accruals are dependent on position, status (Full time or Part time), and years of experience in accordance with our PTO policy. Most Full-Time employees are also offered 6 paid holidays and Part Time employees are offered pro-rated paid holidays. In addition, employees in Utah and Nevada may be eligible for pay for certain state recognized holidays. Visit our website for more details. Check it out!