Front Desk Receptionist

Job Title : Front Desk Receptionist

Location : 2323 Victory Ave., Suite 1400, Dallas, TX 75219 (onsite)

Duration : 2+ Months contract (potential to extend)

Pay rate is $25/hr on W2

Job Description:

BASIC FUNCTION:

Conducts receptionist duties for the Executive, Administrative and/or Pipeline Departments. Ensures customers and visitors are greeted in a friendly, positive and professional manner.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)

Ensures visitors and customers are greeted in a friendly, positive and professional manner.

Receives and distributes information and data

Ensures front desk runs smoothly and all behind the scenes activities are executed on a timely basis

Operates the switchboard for up to a 100 person office with up to 400 lines

Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate person or department

May also perform other duties, including:

Places work orders for maintenance items

Compiles and distribute bi-weekly timesheets to HR

Prepares, process and reconcile various monthly invoices, reports, letters and spreadsheets including courier and Federal Express invoices

Oversees all activities related to the upkeep of the office building including the phone system and security keys

Acts as a liaison between upper management and building maintenance contractors such as landscapers, heating and cooling contractors, security contractors, phone contractors, and general contractors

Relieves or act as mail clerk

Oversees maintenance of copy machines

Stocks kitchen, oversee deliveries of various beverages and requisite supplies, and order office supplies

Performs other clerical duties as needed, such as data entry, filing, photocopying, and collating

Assists with mail-outs as needed

Maintains plant telephone directory and photographs for HR listing

Maintains orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas

Check-ins incoming packages and distribute and prepare out-going mail and courier deliveries

Orders lunches and ensure delivery to correct areas

Issues safety and contractor badges

Provides accounting assistance, including reconciliation, related to truck receipts of crude and other products, or location s monthly parking bill and sort and file bills of lading

Distributes mail to various departments in the office

Administers safety orientation and tests

Administers Ethics and Compliance Center System

Administers service award program

Updates prices file daily

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

EXPERIENCE:

None required.

EDUCATIONAL LEVEL:

A minimum of a High School Diploma or equivalent is required.

REQUIRED SKILLS:

Ability to perform basic clerical assignments. Proficient with spreadsheet, database and word processing applications; basic reading and writing skills with good listening skills; ability to perform basic mathematical calculations; ability to multi-task and maintain equanimity under pressure; detail oriented, ability to communicate with others, both written and verbal communication.

SUPERVISORY/MANAGERIAL RESPONSIBILITIES:

None.

WORK CONDITIONS:

Office based.

PHYSICAL REQUIREMENTS:

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping and lifting and/or carrying up to 30 lbs, and strenuous physical activity.

ENVIRONMENTAL, HEALTH, & SAFETY RESPONSIBILITIES:

Our primary values at HollyFrontier are: We put health and safety first; We care about the environment.

All HollyFrontier employees are expected to work safely every day and be safety & environmental leaders. This includes active participation in the following:

Stops and/or reports any unsafe work or conditions

Follows safety & environmental policies and procedures

Supports safety & environmental goals and initiatives

Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs

Reports all accidents, injuries and near misses, and participates in associated investigations

• Participates in industrial hygiene, medical surveillance and behavior based safety programs