ECHO Sr. Project Coordinator (Financial Coordinator)

Senior Project Coordinator ECHO

The Senior Project Coordinator ECHO is responsible for the administration, tracking, and reconciliation of participant compensation and study-related financial processes for the Environmental Influences on Child Health Outcomes (ECHO) study at the University of Miami. This role ensures accurate and compliant processing of payments in accordance with institutional policies, NIH requirements, and study protocols. The position supports research operations by maintaining financial documentation, monitoring compensation workflows, and ensuring alignment between operational activities and financial processing.

Core Job Functions

1. Assists with the assignment of tasks to internal teams to include schedule management.
2. Assists with budget preparation and tracks all project related expenditures.
3. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
4. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
5. Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
6. Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
7. Organizes, attends and participates in project meetings.
8. Prepares necessary presentation materials for project meetings.
9. Records minutes and takes detailed notes during meetings.
10. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
11. Adheres to University and unit-level policy and procedures and safeguards University assets.

Core Qualifications

• Education: High School Diploma or equivalent/relevant experience, certification or license
• Bachelors preferred
• Experience: Minimum 3 years of relevant experience required in financial coordination, program administration, or research support
• Certification and Licensing: Refer to department description for applicable certification requirements
• Knowledge, Skills and Abilities:
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
• Knowledge of financial tracking, reconciliation, and documentation processes
• Ability to maintain accurate and detailed financial records
• Strong organizational and attention-to-detail skills
• Ability to manage multiple transactions and deadlines efficiently
• Understanding of compliance and audit requirements
• Strong communication and coordination skills
• Proficiency in Excel and financial tracking systems

Department Functions

1. Processes participant compensation in accordance with study protocols and institutional financial procedures.

2. Maintains accurate records of all participant payments, including tracking logs, reconciliation documentation, and supporting materials.

3. Ensures compliance with university financial policies, NIH guidelines, and audit requirements related to study compensation.

4. Reconciles financial records, petty cash, and payment systems to ensure accuracy and accountability. Coordinates with research staff to verify participant eligibility and completion of study activities prior to payment processing.

5. Monitors compensation workflows to ensure timely processing and resolution of discrepancies.

6. Maintains organized financial documentation to support internal and external audits.

7. Collaborates with Operations Manager and research staff to ensure alignment between study activities and financial processes.

8. Assists with tracking and monitoring of study-related expenditures associated with participant compensation.

9. Identifies and reports discrepancies or issues in financial processing to appropriate leadership.

10. Maintains confidentiality of participant and financial information in accordance with institutional policies.

11. Adheres to University and unit-level policies and procedures and safeguards University assets.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.