Director of School Operations

Beacon College Prep:

Beacon College Prep opened in 0 in the Raleigh community of Memphis with a commitment to providing an academically rigorous, purposefully structured, and joyful learning environment. Serving scholars in Kindergarten through 5th grade—and preparing to expand into Pre-K—Beacon is grounded in the belief that strong operational systems are essential to instructional excellence, family partnership, and scholar success.

Reports to: Executive Director

Direct Reports: Operations Team

Position Overview: The Director of School Operations (DOSO) is a senior leadership role responsible for leading and executing all non-instructional operations of Beacon College Prep, including K–5 and Pre-K operations, to ensure the school runs smoothly, safely, and efficiently. The DOSO owns operational strategy, systems, and execution that enable high-quality instruction, strong family engagement, and a joyful school culture.

Responsibilities include, but are not limited to:

Leadership & Strategy

• Serve as a strategic thought partner to the Executive Director on schoolwide and Pre-K operational planning, execution, and scale
• Lead, coach, and manage the Family Engagement Coordinator and operations team with clear goals, accountability, and development
• Design, implement, and continuously improve operational systems that support instructional priorities, attendance, enrollment, and staffing stability
• Use operational and compliance data to assess effectiveness and drive continuous improvement
• Lead planning and execution of major schoolwide initiatives and operational priorities

School Operations

• Oversee daily school operations to ensure a safe, efficient, and joyful experience for scholars and families
• Manage compliance with all local, state, and federal regulations
• Oversee arrival and dismissal systems, including staffing plans, safety protocols, traffic flow, and family communication
• Secure, manage, and deploy substitute teachers and coverage plans to ensure instructional continuity
• Oversee front office operations, scheduling, and operational calendars
• Lead planning and execution of schoolwide events, orientations, family engagement events, recruitment activities, and community events
• Ensure clear, timely, and culturally responsive communication with students and families related to operations and school logistics
• Oversee transportation systems and vendor relationships to ensure safe and reliable service
• Manage and oversee the Food Service Management Company (FSMC), ensuring compliance with federal nutrition requirements and contract expectations
• Monitor food service quality, reimbursement processes, and operational alignment with school needs
• Develop, maintain, and oversee the school’s Emergency Operations Plan (EOP), ensuring compliance with local and state requirements
• Ensure implementation, training, documentation, and reporting for all required safety drills and emergency preparedness activities (fire, lockdown, evacuation, severe weather)

Enrollment & Attendance Accountability

• Oversee enrollment, re-enrollment, lotteries, onboarding, withdrawals, and transfers for K–5
• Ensure enrollment data is accurate, compliant, and maintained within the Student Information System (SIS)
• Own and manage schoolwide attendance and truancy processes in compliance with state and district requirements
• Ensure accurate attendance tracking, reporting, documentation, notices, meetings, and referrals

HR Compliance & Operations

• Support compliance with all local, state, and federal regulations
• Maintain audit-ready documentation across all operational and compliance domains
• Oversee operational aspects of hiring, onboarding, staffing records, and compliance
• Verify, document, and maintain educator licensure, endorsements, background checks, and required credentials
• Maintain and monitor staff PTO systems, ensuring accurate tracking and documentation

Finance & Budget Management

• Manage Title I budgets and reimbursements in alignment with compliance requirements and school priorities
• Oversee purchasing, procurement, vendor contracts, and cost controls
• Manage accounts payable and accounts receivable
• Support budgeting and financial tracking
• Ensure fiscal systems and practices support sustainability and responsible stewardship
• Own the development, issuance, and execution of all RFPs and RFQs related to operations, facilities, vendors, and services

Facilities, Technology & Learning Environment

• Oversee facility operations, cleanliness, security, and preventive maintenance
• Manage custodial staff and/or vendors to ensure all spaces are safe, clean, and instructional-ready
• Own and manage the Student Information System (SIS) from an operational and compliance perspective
• Ensure secure and compliant management of student cumulative files (physical and digital)
• Partner with the Executive Director on facility readiness and long-term planning

Job Qualifications

• Bachelor’s Degree required
• Bachelor’s degree required; Master’s degree preferred.
• 5+ years of experience in school operations, administration, or a related field.
• Proven track record in securing grants and managing donor relationships.
• Experience managing teams and leading cross-functional projects.
• Strong analytical, problem-solving, and organizational skills.
• Ability to develop and implement efficient operational systems.
• Strong written and oral communication skills
• Proactive problem solver

Salary & Benefits:

The Director of School Operations position offers a competitive salary starting at $,, with final compensation based on experience and demonstrated impact in similar roles. Beacon College Prep offers comprehensive health and retirement benefits and is committed to providing ongoing professional development opportunities.

Tagged as: Admin, finance, Leadership, operations