Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Job Description

The Accounts Payable Specialist oversees the full accounts payable cycle, ensuring accurate and timely processing of invoices, effective vendor management, and adherence to established policies and procedures. This role plays a key part in maintaining accurate financial records, supporting cash flow management, and contributing to process improvement within the accounts payable function. The position also offers clear career pathing opportunities, particularly for candidates with a relevant degree who are interested in progressing into future finance and accounting roles.

Responsibilities

• Oversee the full accounts payable cycle, including reviewing and approving invoices using a three-way match process with purchase orders and receipts.
• Process invoices accurately and efficiently, including manual processing when necessary, while ensuring proper coding to the correct general ledger accounts.
• Act as a primary point of contact for vendors, responding to inquiries, resolving discrepancies, and maintaining accurate and up-to-date vendor records.
• Prepare weekly vendor disbursements in multiple currencies, monitoring vendor terms and due dates to keep accounts current and support effective cash flow management.
• Perform monthly reconciliations of vendor statements to ensure the accuracy of accounts payable aging and identify and resolve any discrepancies.
• Generate accounts payable reports and analyze financial data for management review, providing insights that support decision-making.
• Maintain and apply accounts payable policies and procedures, ensuring compliance and consistency across the AP function.
• Support cash flow management by aligning payment timing with established policies and business needs.
• Identify inefficiencies and opportunities to improve accounts payable processes and implement practical solutions to enhance accuracy, timeliness, and control.
• Collaborate with team members to help them understand and apply policies, procedures, and accounting concepts in daily work.
• Train, mentor, and supervise junior accounts payable staff, delegating tasks as needed and supporting their professional development.
• Work with inventory-related invoices and purchase orders, ensuring accurate three-way matching and proper treatment of inventory transactions.

Essential Skills

• Proven experience in accounts payable, including end-to-end AP cycle management.
• Hands-on experience with invoice processing and invoicing, including manual processing when required.
• Strong knowledge of three-way matching involving purchase orders, invoices, and receiving documents.
• Demonstrated ability to perform accurate coding of invoices to appropriate general ledger accounts.
• Experience with vendor management, including resolving discrepancies and maintaining vendor relationships.
• Proficiency in performing reconciliations, particularly monthly vendor statement reconciliations and AP aging review.
• Familiarity with inventory-related accounts payable processes and working with purchase orders.
• Ability to generate and analyze accounts payable reports for management review.
• Strong attention to detail, accuracy, and organizational skills in a high-volume environment.
• Effective communication skills for interacting with vendors, team members, and other internal stakeholders.
• Ability to work both independently and collaboratively within a team setting.

Additional Skills & Qualifications

• Bachelor’s degree or similar post-secondary education in accounting, finance, or a related field is strongly preferred, especially for candidates interested in future career progression.
• Experience supporting or maintaining accounts payable policies and procedures.
• Exposure to cash flow considerations related to timing of payments and vendor terms.
• Experience in team support, mentorship, or supervision within an accounts payable or finance environment.
• Comfort working with general accounting concepts and general ledger interactions related to accounts payable.
• Interest in process improvement and a continuous improvement mindset within finance operations.

Work Environment

This role is based in an office setting and operates as part of a collaborative accounts payable team. You will work closely with a small AP group of four team members, including a leader and other specialists, in a structured yet supportive environment focused on accuracy, efficiency, and professional growth. The position involves regular interaction with internal stakeholders and external vendors, use of standard office and accounting systems, and participation in an environment where career pathing and development are actively considered for team members with relevant education and ambition.

Job Type & Location

This is a Permanent position based out of Downey, CA.

Pay and Benefits

The pay range for this position is $54000.00 - $62400.00/yr.

James Perse offers all benefits since this will a direct hire.

Workplace Type

This is a fully onsite position in Downey,CA.

Application Deadline

This position is anticipated to close on May 18, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.