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The Quest Organization
Executive Assistant to the Chief Operating OfficerThe Quest Organization • The Bronx, NY, US
Executive Assistant to the Chief Operating Officer

Executive Assistant to the Chief Operating Officer

The Quest Organization • The Bronx, NY, US
2 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Executive Assistant to the Chief Operating Officer (COO)


The Executive Assistant to the COO provides high-level administrative, operational, and strategic support to the Chief Operating Officer of . This role serves as a trusted partner to the COO, helping manage daily priorities, streamline operations, coordinate cross-functional initiatives, and ensure the efficient execution of business objectives across a fast-paced, multi-entity organization.

The ideal candidate is proactive, highly organized, detail-oriented, and capable of handling sensitive and confidential information with professionalism and discretion. This individual must be able to anticipate needs, manage competing priorities, and operate effectively in a dynamic executive environment.


Responsibilities


Executive & Administrative Support

  • Manage complex and constantly changing calendars, meetings, and executive priorities for the COO
  • Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting
  • Prepare agendas, presentations, reports, briefing materials, and meeting recaps
  • Screen and prioritize communications, including emails, phone calls, and meeting requests
  • Serve as gatekeeper and liaison between the COO and internal/external stakeholders
  • Maintain highly confidential business and personnel information with discretion

Operational & Strategic Support

  • Track key initiatives, operational priorities, and follow-up items across departments
  • Assist with project coordination, timelines, reporting, and accountability tracking
  • Support executive meetings by preparing materials, documenting action items, and ensuring timely follow-up
  • Coordinate communication and collaboration between senior leadership teams and operational departments
  • Conduct research, compile data, and prepare executive summaries to support decision-making
  • Help streamline administrative and operational processes to improve efficiency

Relationship Management & Communication

  • Build strong working relationships across departments and with external partners, vendors, and clients
  • Draft professional correspondence and executive communications on behalf of the COO
  • Assist with planning executive meetings, leadership events, and company initiatives
  • Represent the COO’s office with professionalism, urgency, and exceptional customer service


Qualifications:

  • Bachelor’s degree preferred
  • 5+ years of experience supporting C-level executives, preferably within a fast-paced corporate environment
  • Exceptional organizational, multitasking, and time-management skills
  • Strong written and verbal communication abilities
  • Ability to exercise sound judgment, maintain confidentiality, and work independently
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Experience coordinating across multiple departments and managing executive-level priorities
  • Highly adaptable, resourceful, and proactive with strong attention to detail


Preferred:

  • Experience supporting executives in consumer products, manufacturing, distribution, logistics, beverage, or multi-entity organizations
  • Familiarity with executive reporting, operational coordination, and project management
  • Experience working in a family-owned or privately held business environment is a plus
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Executive Assistant to the Chief Operating Officer • The Bronx, NY, US

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