SY 26-27 Secretary I (Bilingual- Spanish)

Job Summary

Provides clerical support in an assigned office or school. Performs varied clerical tasks which include typing, filing, scheduling and answering telephones.

Essential Functions

• Types correspondence, reports, and various forms including accounting and fiscal statements.
• Composes and types form letters or answers to routine correspondence.
• Assembles statistical information for various reports.
• Answers telephones and personal inquiries which require knowledge of school and administrative rules, regulations and procedures; routes visitors and calls; secures and releases routine information.
• Operates a personal computer to perform word processing and other functions relative to assigned work.
• Sorts correspondence, checks, vouchers, index cards, and other materials; maintains and purges files.
• Posts and maintains records for personnel, payroll, equipment, pupils and other areas as needed.
• Prepares requisitions for and maintains records of supplies and equipment.
• Schedules meetings for superior or other personnel.
• Operates copy and fax machines.

Qualifications

Minimum Requirements

• High school diploma or equivalent.

Knowledge, Skills and Abilities

• Knowledge of: office practices and procedures, and the operation and maintenance of standard office equipment. basic personal computer equipment and word processing functions. business English, spelling and arithmetic.

Ability to:

• type from clear copy at a minimum speed of 40 net corrected words per minute.
• use a personal computer and word processing software effectively.
• perform moderately varied arithmetic computations and tabulations accurately with reasonable speed.
• maintain clerical records and prepare report forms.
• learn the rules and regulations of administrative or school offices.
• speak English and the appropriate foreign language fluently.
• read and write English and the appropriate foreign language fluently.
• establish and maintain effective working relationships.