Sourcing & Quality Coordinator
PlanetArt's vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished products and memorable celebrations of live events.
The company's brands include the popular FreePrints and FreePrints Photobooks apps and the industry leading SimplytoImpress card and stationery site, as well as Personal Creations, CafePress and ISeeMe! Visit to learn more about our brands.
We have more than 500 team members across multiple offices, primarily in Calabasas CA, San Diego CA, Woodridge IL, Minneapolis, MN and Pleasanton, CA. We also have team members in two company-owned offices in China, as well as in Europe.
PlanetArt is looking for a Sourcing & Quality Coordinator to support the company's Sourcing & Quality department. The successful candidate will be providing operational and administrative support to the Sourcing & Quality department. Requires strong independent judgment, attention to detail, and the ability to manage multiple priorities within tight timelines.
Candidates must be local to or willing to relocate to the Woodridge area as we operate on a hybrid work model (3 days onsite, 2 remote)
Key Responsibilities
- Sample Management
- Track, communicate and manage samples through all development stages (1st sample through approved TOP)
- Log, unpack, and distribute inbound samples same day; maintain a real-time tracking log
- Prepare samples for product review, documenting all comments on sample tags
- Monitor in-house samples across departments, ensuring timely returns and proper storage
- Pack, label, and ship outbound samples; prepare commercial invoices and send tracking confirmations
- Maintain organized TOP and PPS rooms with current samples and up-to-date logs
- Conduct Personalization test runs as needed
- Vendor & Stakeholder Management
- Manage new vendor onboarding (Import, Domestic, Drop Ship) including legal agreements and WMS setup
- Maintain a consistent follow-up and process to ensure a timely completion of all tasks required to complete the onboarding as per the needed deadline
- Assign vendor codes and notify all internal partners upon completion
- Build and maintain strong relationships with vendors, agents, and internal stakeholders
- Under the supervision of the Sourcing Manager, manage all vendor communication to secure HTS classifications for all imported products and assist in classifications.
- Reporting & Data
- Manage and maintain current data reports; HTS Master Code, Master Packaging List etc.
- Support High Jump updates and cross-functional accuracy
- Any other duties which may be assigned from time to time.