Project Coordinator

Project Coordinator - Work Bundling

At EKN Engineering, we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach, combined with data-driven strategies, to improve overall compliance, risk management, and design accuracy tailored to the specific needs of each client.

With decades of experience in engineering, our team of over 160 professionals in Irvine, California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation.

Role Overview: We are seeking a detail-oriented and proactive Project Coordinator to support project planning, execution, and delivery within the utility construction industry. The ideal candidate will have experience coordinating with cross-functional teams, managing timelines, and supporting project managers with day-to-day operational tasks. Strong communication and organizational skills are essential. This role may require occasional travel (5–10%) for client meetings.

Key Responsibilities

• Support program management activities by tracking interdependent workstreams, maintaining program-level schedules, and coordinating across stakeholders to ensure alignment with overall program objectives and priorities.

• Develop, document, and execute new processes by coordinating with stakeholders to implement changes, ensure alignment, and drive successful adoption.

• Assist in planning project deliverables and tracking progress against schedules and milestones.

• Coordinate project meetings, prepare agendas, record meeting minutes, and ensure timely follow-ups.

• Help manage multiple work groups, ensuring alignment across departments.

• Convert meeting action items into project management tasks using Jira or similar tools.

• Monitor project timelines, goals, and deliverables in coordination with Project Managers (PMs).

• Maintain project documentation and status updates across tools such as Lattice and Jira.

• Support internal and external communication for project updates and stakeholder alignment.

• Assist in documenting project workflows, procedures, and best practices using Visio and Wiki tools.

• Contribute to the development and continuous improvement of project coordination processes.

• Prepare project status reports and summaries for management and clients.

• Assist in tracking project budgets, contracts, and billing requirements.

• Submit requests for system/database updates related to project needs.

Required Qualifications:

• Experience with program management, including planning, tracking, and coordinating multiple interdependent workstreams to ensure alignment with overall program objectives.

• Demonstrated ability to develop, document, and execute new processes, including coordinating with stakeholders to ensure successful implementation and adoption.

• Strong organizational and time management skills.

• Excellent verbal and written communication abilities.

• Proficiency in Jira, Microsoft Excel (including Pivot Tables, VLOOKUP), and Visio.

• Ability to manage competing priorities and collaborate with cross-functional teams.

Preferred:

• Prior experience in the utility construction industry.

• Familiarity with project scheduling and billing processes.

• Understanding of project lifecycle and PM tools (e.g., Lattice, Confluence).

• Experience with GIS systems and/or data analysis is a plus.

Why Join Us:

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.

Benefits & Perks

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.

• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.

• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.

• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.

• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.

• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.

• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.

• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally.

Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering

EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKN’s secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees, using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals’ professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people. The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that:

• All communication from EKN Engineering will be from an EKN employee using the @eknengineering.com email domain. We do not use third-party recruiters.

• EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal.

• No corporate or IT systems at EKN are affected by this scam. The scammers are using EKN’s logo and employee names to impersonate the company.

• You can directly contact us at TalentAcquisition@eknengineering.com with any questions or concerns.

EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal information if contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name.

For information on EKN recruitment practices and policies, please visit our career page or email TalentAcquisition@eknengineering.com. To report a scam, visit: https://reportfraud.ftc.gov//.

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