Central Supply Coordinator

Why Join Heritage Grove Estates?

At Heritage Grove Estates, joining our team means more than accepting a position—it means becoming part of an organization that values your contributions, supports your professional growth, and recognizes the meaningful impact you make every day.

✔ Supportive, team-oriented environment
✔ Opportunities for advancement and career development
✔ Leadership that values and listens to staff
✔ Meaningful work where you truly make a difference

Position Overview (Central Supply Coordinator)

Heritage Grove Estates is seeking a dependable and organized Central Supply Coordinator to oversee the ordering, inventory management, distribution, and organization of medical and facility supplies within our skilled nursing environment. This role is essential to ensuring nursing staff and clinical departments have timely access to the equipment and supplies necessary to deliver high-quality resident care.

As the Central Supply Coordinator, you will collaborate closely with nursing leadership, department managers, vendors, and facility staff to maintain accurate inventory levels, control supply costs, and support operational efficiency throughout the facility.

Key Responsibilities

• Manage daily operations of the central supply department, including ordering, receiving, stocking, and distributing medical and facility supplies

• Maintain organized and accessible supply rooms and storage areas throughout the facility

• Monitor inventory levels and establish reorder points to prevent shortages or excess inventory

• Conduct routine inventory audits and maintain accurate supply records and documentation

• Coordinate with nursing leadership and department managers to identify supply needs and usage trends

• Process purchase orders and communicate with vendors regarding deliveries, pricing, and supply concerns

• Ensure supplies and equipment are stored appropriately and comply with infection control and safety standards

• Monitor and assist with management of durable medical equipment (DME) and resident-specific supplies

• Support cost-control initiatives by tracking utilization and minimizing waste

• Assist with emergency preparedness supply management and inventory maintenance

• Maintain compliance with facility policies, CMS regulations, OSHA standards, and infection prevention protocols

• Assist leadership with reporting supply expenditures and inventory metrics as needed

Qualifications

• High school diploma or equivalent required

• Previous experience in central supply, inventory management, healthcare operations, or long-term care preferred

• Knowledge of medical terminology, healthcare supplies, and infection control practices preferred

• Strong organizational and time-management skills

• Ability to work independently and prioritize multiple responsibilities in a fast-paced environment

• Effective communication and interpersonal skills

• Basic computer proficiency, including Microsoft Office and inventory tracking systems

• Strong attention to detail and commitment to operational accuracy

• Ability to maintain confidentiality and professionalism at all times

Benefits

• Competitive compensation

• Health, dental, and vision insurance

• Paid Time Off (PTO)

• Care Cash Program

• Referral Bonus Program

• Supportive and collaborative work environment

Grow With Us

At Heritage Grove Estates, we are committed to developing our team members. Whether you are building your experience in healthcare operations or advancing your career within long-term care, we provide opportunities for professional growth and development.

About Us

Heritage Grove Estates proudly serves the Topeka, Kansas community by providing exceptional skilled nursing and rehabilitation services. Our mission is rooted in compassion, operational excellence, and improving the quality of life for every resident we serve.

We foster a workplace culture where employees are valued, supported, and empowered to succeed—professionally and personally.

Apply Today

Join a team where your organization, attention to detail, and operational support directly contribute to quality resident care. Apply today to become part of Heritage Grove Estates.

Equal Opportunity Employer

Heritage Grove Estates is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic in accordance with applicable laws.

Reasonable Accommodation

Heritage Grove Estates is committed to providing reasonable accommodations to individuals with disabilities throughout the application and hiring process. Applicants requiring assistance should contact Human Resources.

Physical Requirements

• Ability to lift, carry, push, and move supplies or equipment (up to 50 lbs as needed)

• Ability to stand, walk, bend, and perform physical tasks for extended periods

• Ability to move throughout the facility and storage areas regularly during the workday