Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered
Location: Downtown Dallas (on site)
We are seeking a detail-oriented and proactive administrative assistant to manage, coordinate, and maintain architectural specifications across multiple projects. The successful candidate will play a key role in ensuring accuracy, consistency, and compliance of project documentation while working closely with internal teams and external stakeholders. Training will be provided.
Responsibilities
Supporting the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
Setting up and attending project kick-off meetings
Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
Manage specification revisions, version control, and document distribution throughout the project lifecycle
Ensure compliance with applicable standards, codes, and industry regulations
Support and manage QA reports
Maintain specification templates, libraries, data sheets, and best practices
Assist in resolving technical queries related to specifications during design and execution phases
Qualifications
High school diploma / Associates degree
3+ years of administrative support experience, ideally in the architecture, engineering, or construction industries
Microsoft Office Proficiency
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