Event/Conference & Content Specialist

Event/Conference & Content Specialist

Location: Irvine, Santa Clara or Austin - in that order

Duration: Long term contract

As an Event/Conference & Content Specialist, you will provide essential support to the TA & Inclusion team for events & conferences. Your role will involve coordinating various aspects related to events, conferences, and content creation.

Key Responsibilities

• Collaborate with event organizers and internal stakeholders to plan and execute logistics for employee attendance at events and conferences.
• Partner with Inclusion Network Event/Conference Chairs & Associate I&D Program Manager to select attendees.
• Partner with the Travel Program Manager to book travel, accommodation, and transportation for employees attending off-site events at the most efficient cost to I&D.
• Coordinate event registrations, badge collection, and other administrative tasks.
• Ensure timely communication of event details and logistics to attendees.
• Work closely with content creators (such as marketing, communications, or creative teams) to facilitate content production.
• Assist in organizing photo/video shoots, interviews, and other content-related activities.
• Manage equipment, props, and location logistics for content creation.
• Coordinate schedules and deadlines to ensure timely content delivery.
• Maintain an inventory of event-related materials (e.g., banners, swag, brochures) and ensure their availability for events.
• Track and manage equipment used for content creation (cameras, lighting, microphones, etc.).
• Liaise with internal departments (HR, marketing, communications) to gather requirements and align logistics efforts.
• Communicate logistics details to employees attending events, including travel itineraries, event schedules, and safety guidelines.
• Collaborate with external vendors (hotels, transportation services, event venues) to secure necessary resources.
• Address any logistical challenges that arise during events or content creation.
• Adapt quickly to changing circumstances and make necessary adjustments to logistics plans.

Required Skills

• Proven experience in logistics coordination, event planning, or content support.
• Experience applying a lens of inclusion and diversity to project planning and execution.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Experience in the Travel & Hospitality industry a plus
• Experience in organizing conferences a plus

Required Education

• Bachelor's degree in Event Management, Hospitality, Travel or a related field.

About Us: InterSources Inc

InterSources Inc, a Certified Diverse Supplier, was founded in 2007 and offers innovative solutions to help clients with Digital Transformations across various domains and industries. Our history spans over 16 years and today we are an Award-Winning Global Software Consultancy solving complex problems with technology. We recognize that our employees and our clients are our strengths as the diverse talents and opportunities they bring to the table enable us to grow as a global platform and they are causally linked with our success. We provide strategic and technical advice, and we have expertise in areas covering Artificial Intelligence, Cloud Migration, Custom Software Development, Data Analytics Infrastructure & Cloud Solutions, Cyber Security Services, etc. We make reasonable accommodations for clients and employees and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud partner company. We align strategy with execution and provide secure service solutions by developing and using the latest technologies that thrive our resources to deliver industry-leading capabilities to our clients and customers, making it convenient for our clients to do business with InterSources Inc. Our teams also drive growth by refining technology-driven client experiences that put the users first, providing an unparalleled experience. This results in strengthening the core technologies of clients, enabling them to scale with flexibility, create seamless digital experiences and build lifelong relationships.