Project Admin

Job Title

Requirements: Knowledge of Prevailing Wage Laws, Labor Compliance, Certified Payroll Compliance, Apprenticeship Program Participation & Oversight, Section 179D Compliance

Key Responsibilities

Certified Payroll Compliance Management:

• Review and verify certified payroll reports submitted by subcontractors for accuracy and completeness.
• Ensure compliance with prevailing wage laws, including Davis-Bacon Act, state-specific requirements, and other applicable labor standards.
• Monitor subcontractor compliance and address any discrepancies, missing information, or potential violations.

Subcontractor Communication and Support:

• Serve as the primary point of contact for subcontractors regarding certified payroll submissions and compliance inquiries.
• Provide guidance and training to subcontractors on certified payroll processes, documentation, and reporting requirements.
• Follow up with subcontractors to ensure timely and accurate submission of required payroll documentation.

Apprenticeship Program Participation and Oversight:

• Track and monitor subcontractor participation in apprenticeship programs to ensure compliance with applicable project requirements.
• Verify that subcontractors are meeting required apprentice-to-journeyman ratios on federally and state-funded projects.
• Coordinate with subcontractors and training providers to document compliance with apprenticeship program obligations.
• Assist in preparing and submitting apprenticeship compliance reports as required by project agreements or funding agencies.

Section 179D Compliance (Energy-Efficient Commercial Building Deduction):

• Ensure compliance with Section 179D labor requirements related to apprenticeship utilization and prevailing wages.
• Assist with documentation and reporting needed to meet Section 179D certification requirements.
• Coordinate with project teams and compliance departments to ensure all necessary documentation is submitted and verified for 179D compliance.

Data Management and Reporting:

• Maintain and organize certified payroll records and apprenticeship documentation for audit purposes.
• Prepare and submit required compliance reports to relevant regulatory agencies and project stakeholders.
• Track and document compliance status for all subcontractors and maintain a detailed audit trail.

Project Coordination and Compliance Oversight:

• Collaborate with project managers, compliance teams, and legal departments to ensure that certified payroll and apprenticeship requirements are met on all projects.
• Assist in identifying and resolving any compliance issues related to payroll, apprenticeships, and 179D requirements.
• Support project close-out activities by ensuring all required compliance documentation is complete and properly filed.

Administrative Support:

• Manage and maintain compliance tracking systems and databases.
• Prepare correspondence, reports, and other documentation related to payroll compliance, apprenticeship programs, and 179D certifications.
• Assist with other administrative tasks as needed to support the compliance and project management teams.