Administrative Assistant (Contract Role)

About PCRI


Portland Community Reinvestment Initiatives, Inc. is a non-profit community development corporation with a mission “to preserve, expand and manage affordable housing in the City of Portland and provide access to and advocacy for services to our residents”. With over 800 units of affordable housing, PCRI’s unique mix of single-family homes, small multi-plexes and community apartments represents one of the last stable opportunities for low-income households to remain in their vibrant Portland neighborhoods. These homes and apartments are woven into the fabric of their neighborhoods and are a model for eliminating concentrations of poverty.


To accomplish PCRI’s goal of addressing involuntary displacement, PCRI established a displacement mitigation initiative, Pathway 1000, with the sole purpose and intent of slowing and reversing the involuntary displacement of long-term residents previously forced to move from N/NE Portland, and current residents at risk of displacement. Through the Pathway 1000 initiative, PCRI aims to build and create at least 1,000 homes in the next 10 years, many of which will be available to purchase. The homes will be located throughout the city of Portland, with the primary focus on the N/NE Portland neighborhoods where displaced families previously resided.


Position Summary


Portland Community Reinvestment Initiatives (PCRI) is seeking a mission-driven, highly organized Temporary Administrative Assistant to support daily operations across the organization. This entry-level role is ideal for someone detail-oriented, responsive, and eager to learn. The associate will provide administrative and HR support, assist with vendor coordination, manage records, and serve as a professional first point of contact for callers and visitors. This position plays an important role in ensuring smooth internal operations so our team can effectively serve our community and advance our mission.


ESSENTIAL FUNCTIONS:


Front Desk & Customer Support

• Answer and direct incoming phone calls and emails in a professional and courteous manner.
• Respond to general inquiries from clients, vendors, and community members.
• Provide basic information or direct incoming communications appropriately, document and relay messages accurately and promptly and accurately enter and update data in internal databases and spreadsheets.

Administrative & Leadership Support

• Screen and prioritize incoming emails
• Draft and respond to emails on behalf of the executive from verbal instructions
• Prepare internal and external communications for review
• Handle confidential correspondence
• Ability to maintain confidentiality and handle sensitive information professionally

Human Resources Support

• Support onboarding of new employees and volunteers, including preparing and tracking paperwork.
• Maintain employee and volunteer records in compliance with organizational policies.
• Maintain accurate personnel data and support basic HR reporting.

EDUCATION AND/OR EXPERIENCE:


· High School Diploma/ or associate’s degree in business administration, Human Resources, Nonprofit Management, or related field.


· 1–2 years of administrative, HR, office support, or customer service experience.


QUALIFICATIONS:


· Strong computer skills (Microsoft Office and/or Google Workspace).


· Comfortable handling phone communication and interacting with external stakeholders.


· Excellent attention to detail and organizational skills.


· Strong written and verbal communication abilities.


· Ability to maintain confidentiality and handle sensitive information professionally.


· Demonstrated interest in nonprofit or mission-driven work.


SUPERVISORY RESPONSIBILITIES:


This job has no supervisory responsibilities.


CERTIFICATES, LICENSES, REGISTRATIONS:


N/A


WORKING CONDITIONS:


This job operates in an office setting. This role routinely uses standard office equipment. Office hours are Monday through Friday 8:00am-4:30pm. This is a Temporary role: assignment will last about six (6) months.


COMPENSATION / BENEFITS: NA: (Temporary roles do not get benefits).


WORK ENVIRONMENT / COMPANY VALUES:


PCRI is a fast-paced, highly engaged work environment. We strive to communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. We actively seek opportunities for professional development for our staff and promote a willingness to change for continual improvement.


PCRI is an EEO employer committed to the inclusion of all people in our workplace and programs.


The Housing Development office is located on 3rd floor of office building with no elevator.


Undergoing and passing a pre-employment criminal background, drug test and physical exam is required.


PHYSICAL REQUIREMENTS:

• Must be able to regularly walk up and down stairs up to 8 hours per day.
• Must have the ability to stoop, twist, reach, and pull.
• Must be able to sit and/or stand for up to 8 hours a day.
• The worker is required to have close visual acuity to perform an activity such as viewing a computer terminal and extensive reading.

REASONABLE ACCOMMODATIONS:


To perform this job successfully, an individual must be able to perform each essential function and the physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


APPLICATION PROCESS:


Interested candidates should submit a resume for the position, to the attention Human Resources, PCRI, 6329 NE Martin Luther King Jr. Blvd, Portland, Oregon, 97211, by email at jobs@pcrihome.org, or fax to (503) 943-2844. This position is open until filled. Please note that only those candidates selected for an interview will be contacted.