Executive Assistant

Executive Assistant

Job Location: Fremont, CA

Location Type: Hybrid

Req ID: 12859

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential. Our seasoned professionals deliver services based on Milestone's best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

The Executive Assistant will be a highly resourceful team player, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise sound judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities. You will collaborate with your colleagues and executive team to provide exceptional administrative support, manage projects and events, and optimize the executives' working time.

*Please note that this role requires being on site at our Fremont corporate office two to three days per week*

Day in the Life/Environment

• Calendaring & travel arrangements for the executives will be main responsibilities:
  • Keeping calendars up to date for the executives, answering questions their team members may have, setting up their meetings
  • Arranging travel (often heavy international travel)
• Handling executive expenses using Workday, creating expense sheets, with submissions to be completed in a very timely manner with accuracy Projects/events as needed including offsite events and Board meetings
• High pressure environment where things need to be done quickly and efficiently, with extreme attention to detail
• Meet executives' expectations with a quick turnaround/response
• Familiar and comfortable using MS Teams, MS Office (especially Excel), SharePoint (for all of documentation), and working with a vendor for international travel (Navan a plus)
• Being able to work independently but also as a team by following standard practices and jumping in to support other EAs as needed

Requirements/Skills

• Polished professional with relevant experience supporting a fast-paced C-level or VP for at least 5+ years
• Technology industry experience required
• Strong Excel, Word, Outlook and Teams and basic PowerPoint skills
• Quick learner who knows when to ask questions
• Highly detail oriented and focused with a positive attitude
• Possesses strong organizational skills and is accountable for actions and outcomes
• Must be able to work independently as well as be comfortable with oversight and visibility into what they are working on
• Team orientation and approach to work
• Needs to be very comfortable creating travel plans & budgets in Excel, heavy on multiple spreadsheets
• Ability to successfully coordinate events and/or projects is a plus
• Understands startup mentality
• Comfortable juggling multiple things in a day and multiple priorities
• Project management skills a plus

Compensation

Estimated Pay Range: $105,000 to $120,000 Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success. Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees. We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.