Payroll Supervisor

Title: Payroll Supervisor
Compensation: $90,000 – $110,000
Location: San Diego (hybrid, 80–90% onsite)

Overview:
Seeking a Payroll Supervisor to lead end-to-end payroll operations in a complex, multi-entity environment. This role oversees payroll processing across salaried, hourly, and stipend-based populations while ensuring compliance with federal, state, and international payroll regulations.

Key Responsibilities:

• Oversee full-cycle payroll processing with a focus on accuracy and timeliness
• Manage and mentor payroll staff, including training and performance oversight
• Ensure compliance across multi-state payroll and applicable tax regulations
• Review payroll inputs including timekeeping, compensation changes, and deductions
• Partner cross-functionally to resolve discrepancies and support employee inquiries
• Lead payroll audits and maintain data integrity within payroll systems
• Support reporting and continuous process improvements
• Oversee payroll compliance for foreign national workforce, including specialized tax reporting
• Maintain international tax systems and related documentation processes

Minimum Qualifications:

• 5+ years of progressive payroll experience, including 3+ years in a supervisory role
• Strong understanding of payroll compliance and regulations
• Experience with payroll systems such as Workday, UKG, or similar
• Advanced Excel proficiency
• Strong attention to detail and ability to meet deadlines
• Excellent communication and problem-solving skills

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, Business, or related field
• Certified Payroll Professional (CPP)
• Experience with multi-state and/or international payroll
• Exposure to complex or global payroll environments

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.