Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Location: Valencia, CA(100% on-site role)

Duration: 3 Months Contract (Possible temp to hire, not guaranteed)

Education:

Associates degree in accounting or any other related business field or equivalent amount of college coursework.

Experience:

Demonstrated history of the ability to function accurately in a high paced environment using computer based general ledger system.

Knowledge and Skills:

Proficient knowledge of accounts payable, ability to maintain a high level of accuracy in preparing and entering financial information, ability to maintain confidentiality concerning financials and employee files.

Proficient with 10-key operations.

Excellent interpersonal skills, bookkeeping skills, analytical and problem solving skills, effective verbal and listening communication skills, attention to detail, effective organizational skills, time management skills, computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and e-mail at a highly proficient rate.

Position Summary:

The Accounts Payable Coordinator is responsible for processing invoices, refunds, check requests, entering data into the Accounts Payable module within Meditech, matching purchase orders/packing slips to invoices, verifying authorizations and accounting codes, answering telephone inquiries, preparing checks for mailing, preparing batches for electronic payment of invoices, assisting accountants in month-end and year-end close process, including development of accrual entries and assisting with various projects occasionally as assigned.

Job Specific Duties:

1. Receives and verifies invoices and requisitions for goods and services.

2. Verifies that transactions comply with financial policies and procedures, including obtaining all approvals prior to entering invoices.

3. Balances and processes backup reports after data entry daily.

4. Manages weekly check runs, prepare manual checks, and vendor checks for mailing.

5. Works with Sr. Accountant to generate concluding cash and gain CFO (or designee) approval of check runs.

6. Maintains updated vendor files and file/account numbers.

7. Verifies all requests for new vendors through the Office of Inspector General (OIG) and Excluded Parties list system (EPLA) provided by the General Services Administration.

8. Obtains signature approval of all new vendor request forms by the Director of Finance or designee.

9. Prints and distributes monthly Accounts Payable Distribution reports to Directors/Managers.

10. Works with Managers and Directors to gain invoice approvals and help resolve any disputes with vendors.

11. Assists accountants in month end and year end close process by identifying manual accruals required for accurate presentation of financial statements.

12. Maintains orderly and timely filing of check copies with attached vendor invoice as support of invoice payment.

13. Works system generated AP-MM accrual batch to remove stale or duplicate entries.

14. Performs accurate and efficient data entry, and assists General Ledger team with bookkeeping and other duties.

15. Facilitate taking advantage of vendor offered discounts while simultaneously maximizing cash through increasing days in accounts payable.

16. Complies with HMNMH s in-service training, attendance, punctuality, uniform and dress code standards.

17. Performs other duties as assigned