Accounting Analyst

Essential Duties

Bookkeeping & Financial Reporting

• Prepare, process, track, and maintain records of contracts, grants, purchase orders, check requests, deposits, credit card payments, and disbursements for SBDC, obtaining approval of authorized signers for all disbursement requests.
• Assign transaction codes and post data to journals, registers, and ledgers using accounting software.
• Prepare and maintain contract and program accounts in Excel and other electronic spreadsheets, ensuring internal control procedures are followed.
• Reconcile all accounts against ASC financial reports on a bi-weekly basis; review and compare accounting documents such as invoices, purchase orders, and bills for consistency and accuracy.
• Prepare income and expense reports, balance reports, and periodic financial summaries for review and approval by the Associate Director.
• Analyze and interpret financial data to support program and financial planning decisions, including budgets and forecasting.
• Provide account financial status reports for project managers as needed and update project journals on a regular basis.
• Identify, trace, and correct accounting errors; resolve discrepancies and obtain clarifying data as needed.

Grant & Contract Administration

• Serve as a key resource for SBDC grant and contract administration, providing functional expertise in post-award processes.
• Monitor project milestones and their fiscal implications across all SBDC research projects, contracts, and grants.
• Assist with grant reporting requirements, ensuring accurate and timely submission of financial data to funding agencies.
• Coordinate with the CSUF ASC Sponsored Programs staff and other university units to ensure compliance with grant and contract terms.
• Obtain all needed pre-approved funding requests in accordance with university and grant/contract policy.
• Assist in the preparation and review of contract processes with SBDC vendors and service providers, subject to Associate Director approval.

Administrative Support

• Deliver contract, bookkeeping, and other materials to and from CSU Fullerton Auxiliary Services Corporation, the Cal State Fullerton Philanthropic Foundation, and other third parties as needed.
• Maintain complex, interrelated financial and administrative filing systems, ensuring confidentiality and secure recordkeeping of all contractual and financial documents.
• Coordinate with multiple departments to ensure prompt payment, including follow-up with ASC staff to ensure invoices, check requests, and purchase orders are processed in a timely manner.
• Assist in preparing periodic reports as needed.
• Other duties as assigned.

Qualifications

• Experience with grant or contract financial administration, preferably in an educational or research environment, is highly desired.
• Experience preparing Income Statements, Trial Balance Reports, and Journal Ledger Account Reports, as well as processing receivables and payables.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Word; experience with Adobe Acrobat.
• Experience maintaining and reconciling multi-agency or multi-account financial records.
• Ability to perform account reconciliation, balancing, and financial reporting with a high degree of accuracy.
• Strong analytical skills with the ability to identify, trace, and resolve discrepancies.
• Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision.
• Excellent written and verbal communication skills; ability to communicate effectively with staff, university departments, and external agencies.
• Demonstrated ability to maintain confidentiality and exercise sound judgment in handling sensitive financial information.

EDUCATION:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

BENEFITS:

Health, dental, vision, life, health care flex plan, LTD, vacation, sick leave, holiday, credit union, tuition reimbursement and retirement plan with company match. All benefits will be administered according to policies and/or procedures.

PHYSICAL DEMANDS:

Prolonged sitting in front of computer. Walking, talking, hearing, pulling, bending, may carry 10-15 pounds of objects/material, not exposed to extreme noise level, use hands to finger, handle, or feel, reach with hands or arms, stoop, kneel, taste or smell.