Accounts Payable Supervisor- Finance Dept.

Job Title

The City of Port St. Lucie is an equal opportunity employer.

The starting hourly rate for this role is $34.57 - $39.75 depending on qualifications.

This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

Highly responsible mid-level work assisting with the supervision of the Accounts Payable processes. This position works primarily under the direction of the Assistant Director or Designee. This position uses independent judgment in assuring that all payment processing meets high standards of service and is accomplished in accordance with City policies and procedures. Requires frequent use of tact, discretion, and initiative. Facilitates the development of public trust and confidence in the City.

Essential Duties

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Responsible for assisting with the oversight of all aspects of Accounts Payable in the Finance Department.
• Assists with the oversight of the weekly check runs, journal entries, and invoice entries for the City's vendors correctly and timely.
• Responsible for the direct supervision of the accounts payable staff.
• Responsible for calculating weekly payment estimates and totals to provide to Treasury.
• Assist in preparation of documentation and reports for the Annual Financial Reports as assigned by the Assistant Director or designee.
• Responsible for analyzing and reporting on vendors through trend analyses. Recommend changes to other City department staff, when necessary, to increase efficiency of payments.
• Responsible for following internal controls to ensure the accuracy of financial systems, including but not limited to payables, purchasing cards, and financial reporting.
• Pulls required documentation and/or reports for auditors as needed.
• Assists in monitoring and evaluating monthly transactions to ensure policy compliance and report violations to appropriate supervisors.
• Responsible for providing training relating to Accounts Payable to City employees as needed.
• Assist with researching and resolving invoice discrepancies and issues.
• Acts as a liaison with the Procurement division for other City departments to ensure clarity on payment requirements.
• Assists with review and/or audit of payments to ensure compliance with City policies, procurement policies, state and federal regulations.
• Responsible for the review and approval of all City invoices and payment documentation for accuracy and proper coding.
• May assist with the management of the City's Purchasing Card program as required.
• Maintain records and reconciliations as related to accounts payable.
• Prepares IRS Form 1099s for all eligible vendors and file appropriate reports with the IRS. Ensures compliance with local, state, and federal government requirements.
• Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service.
• Other duties as may be assigned.

Supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or experience Graduation from an accredited college or university with a Bachelor's degree in Accounting, Business, Finance, or a related field required. A minimum of three (3) years of accounting, finance, banking, auditing, or related experience required, preferably in government. Minimum of one (1) year of supervisory work experience is required.

A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

• Skill and proficiency in Microsoft Suite, particularly Word and Excel including, but not limited to, the ability to sort, manipulate, and configure data.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to communicate effectively in writing and orally.
• Ability to focus on the positive in every situation.
• Ability to model respect for individuals, teams, and the organization.
• Ability to stay centered when challenged.
• Ability to work under pressure and meet deadlines.
• Ability to research and analyze findings.
• Ability to work independently in a time sensitive environment.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Ability to follow through with assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The office environment is fast paced.

Documentation Requirements Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation. ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT. THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:

1. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
2. Driver's License: A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

*Approved Credential Evaluation Agencies: Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by: An accredited four-year college or university in the United States, OR A current member of the National Association of Credential Evaluation Services (NACES), OR A current member of the Association of International Credential Evaluators (AICE), OR A recognized Professional Organization

For an additional list of approved credential evaluation agencies, visit the Florida Department of Education It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified. Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application. It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.