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US Department of Veterans Affairs
Purchasing AgentUS Department of Veterans Affairs • Columbia, SC, United States
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Purchasing Agent

Purchasing Agent

US Department of Veterans Affairs • Columbia, SC, United States
30+ days ago
Job type
  • Permanent
Job description

Prosthetics Purchasing Agent

Major duties for this position may include (but are not limited to):

  • Reviews prosthetic requests for completeness and for proper documentation and justification of the items, services and durable medical equipment being requested
  • Compares the diagnosis to the equipment or services normally provided for the condition
  • Examines clinical health records and claims folders to determine legal eligibility and medical entitlement for prosthetic items and services
  • Advises veterans on the outcome of eligibility and entitlement determinations.
  • Authorizes and prepares complex purchase orders for a wide variety of prosthetic and sensory aids devices, medical supplies and durable medical equipment
  • Coordinates the delivery of home medical equipment, including oxygen therapy, through contracted providers
  • Ensures that funding allocations for the Prosthetic and Sensory Aids Service Line reflect correct expenditures and balances utilizing Fiscal policies and procedures
  • Reconciles all invoices for certification of payment by reviewing veterans records against invoices presented to ensure that accurate cost is being charged for the service or item
  • Computes correct total costs and resolves any discrepancies with vendors
  • Maintains accurate record of transactions
  • Makes purchases through automated process or through utilization of a purchase card
  • Completes all adjustments in automated system before final payment to vendor is certified
  • Reconciles daily activity sheets with actual service expenditures
  • Posts all adjustments that affect service fund control points in a timely manner to ensure availability of funds
  • Performs in strict conformance with proper accounting procedures
  • Operates the Prosthetics software package to maintain detailed and accurate accounting of all actions taken for veterans and documents their records to show all items and services provided
  • Responsible for data collection used in preparing and submitting numerous reports
  • Conducts quarterly inventory of prosthetic stock in compliance with procedures and regulatory requirements
  • Issues items from stock and initiates purchase orders to replenish stock items when needed
  • Separates returned items based on whether they are clean or soiled, and initiates paperwork to condemn items that cannot be used
  • Reviews incoming shipments for correct quantities and initiates paperwork to correct deficiencies
  • Maintains continuous liaison with vendors, medical center professionals and staff ensure timely acquisition and provision of items and services to veterans
  • Researches information on prosthetic appliances, services and medical equipment from local and national sources
  • Determines differences between similar products and researches compatibility of products from different manufactures
  • Advises physicians and other professional staff on the availability, selection and acquisition of prosthetic devices or services
  • Interviews veterans reporting to the service and receives phone calls from beneficiaries
  • Advises patients, family members or other representatives on decisions, appeal rights, and equipment safety and maintenance

Performs other related duties as assigned

Work Schedule: Monday-Friday, 8:00AM-4:30PM EST

Telework: Not Eligible for telework

Virtual: This is not a virtual position.

Position Description/PD#: Purchasing Agent/ PD11378A

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not authorized

Permanent Change of Station (PCS): Not authorized

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Purchasing Agent • Columbia, SC, United States

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