Program Controls - Document Controls, BPA

Program Controls - Document Controls, BPA

The Program Controls - Document Controls specialist supports QGS's program with the Bonneville Power Administration (BPA) by managing project controls processes and maintaining the document management system across all active BPA projects. This role ensures accurate document management, enabling processes for cost tracking, schedule reporting, change management, and document integrity in compliance with BPA contract requirements and federal standards. The position works closely with the Senior Project Controls Manager, the Senior Program Manager, project managers, and BPA client representatives to keep program data organized, auditable, and accessible.

What You'll Do

Establish and maintain the program document control system for all BPA projects, including transmittals, drawings, specifications, RFIs, submittals, correspondence, and contract modifications

• Support project controls functions including cost tracking, budget monitoring, change order processing, and earned value reporting in coordination with the Senior Project Controls Manager
• Manage document workflows to ensure timely review, approval, and distribution of project deliverables in compliance with BPA contract requirements
• Maintain version control and audit-ready documentation across all program records; ensure all project files are properly indexed, stored, and retrievable
• Generate program controls reports including cost and schedule status, variance analysis, and document status logs for internal leadership and BPA client review
• Coordinate with project managers, field teams, and subcontractors to collect, validate, and process project data for accurate reporting
• Support contract closeout documentation and lessons learned processes at project completion
• Perform additional duties as assigned to support program controls and organizational objectives

What You'll Bring

Required Education and Experience

• Bachelor's degree in Construction Management, Business, Engineering, or a related field.
• 5+ years of experience in project controls, document controls, or program administration within construction, EPC, or federal contracting environments.
• Proficiency in document management systems and project controls tools (e.g., Procore, SharePoint, Primavera P6, or similar).
• Strong organizational skills with a detail-oriented approach to data accuracy and compliance.
• Excellent communication skills with the ability to coordinate across multiple teams and stakeholders.
• Deep familiarity with federal document protection including management of CUI information.

Preferred Education and Experience

• Experience supporting BPA, DOE, or other federal utility/energy programs.
• Background in earned value management systems (EVMS) and federal cost reporting.
• Experience with electronic document management systems (EDMS) in a federal contracting environment.

Required Licenses/Certifications

• None required

Preferred Licenses/Certifications

• PMP, CAPM, or Certified Document Imaging Architect (CDIA+)

Travel Requirements

• Travels: Yes
• Percent of time: 15%
• Overnight required: Occasionally

Physical Demands

• Stationary Position Frequently
• Pushing/Pulling/Reaching - Seldom
• Climb - Seldom
• Kneel - Seldom
• Grab - Seldom
• Bend - Seldom
• Lift/carry over - 10 - 30 LBS
• Vision - 20/20 Corrected Vision
• Hearing - Receive detailed information if spoken to

Working Conditions

• Wet or humid - Seldom
• Working near or on moving mechanical parts - Seldom
• Working near or on heavy machinery - Seldom
• Working in high places - Seldom
• Exposed to fumes or airborne particles - Seldom
• Exposed to toxic or caustic chemicals - N/A
• Frequency of working in outdoor weather conditions - Seldom
• Work with electricity - Seldom
• Work with explosives - N/A
• Work on or near a source of radiation - N/A
• Loud noise conditions (above 87dB) - Seldom
• Other Environmental Factors including weather conditions

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual or orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact Oscar Rodriguez at orodriguez@quantags.com.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

What You'll Get

Our Benefits & Perks

• Comprehensive medical, dental, and vision insurance coverage
• Company-paid life and disability insurance
• Access to mental health support and resources
• Generous paid time off (PTO), Military Leave and company-observed holidays

Growth & Development

• Ongoing training and development programs
• Career advancement opportunities to support professional growth
• Tuition reimbursement for continued education

Recognition & Financial Well-Being

• Employee recognition and rewards program
• 401(k) retirement savings plan with company match
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection)

Family Support

• Maternity and paternity leave programs to support growing families