Leave Administrator

Leave Administrator

Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Please Note: A criminal background check will be conducted on the candidate finalist prior to the offer of employment. If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position. If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.

Position Details

Position Classification Title - Human Resources Professional, Generalist

FLSA - Exempt

Position Class - 89674

Position Overview: Join the Ramily! Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence. Situated in Winston-Salem, North Carolinaknown as the city of Arts and innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways. With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn.

Position Summary: Winston-Salem State University (WSSU) is seeking a dynamic and highly skilled Leave Administrator to handle critical payroll-related duties including administration of all SHRA and EHRA leave types, worker's compensation, overtime compensation, compensatory time, on-call back, call-back pay, shift premium pay, voluntary shared leave, leave reporting, and timesheet processes. This position works in close coordination with the Chief Payroll Administrator, the HRIS Consultant, and the Payroll Specialist to execute monthly and bi-weekly payroll operations. The Office of Human Resources (OHR) is dedicated to delivering comprehensive, professional HR services and programs to the Winston-Salem State University campus. Staffed by experienced and credentialed HR professionals, OHR supports a diverse workforce, including SHRA and EHRA non-faculty staff, institutional administrators, temporary and student employees, and faculty in the area of benefits administration.

Key Responsibilities of the Leave Administrator include: Maintain comprehensive knowledge of State, UNC System, and University leave policies, procedures, and guidelines Interpret and apply Office of State Human Resources (OSHR), federal, and state regulations related to leave administration, overtime compensation, compensatory time, on-call pay, call-back pay, and shift premium pay. Process monthly longevity payments and longevity payments for employees that separate. Work closely with the Benefits Consultant, Payroll team, and Records Management staff to ensure Banner leave rules, accrual tables, and validation processes are accurately maintained. Monitor leave accruals and ensure the annual leave roll process is completed accurately, including verification of employee leave balances and leave buckets after processing. Prepare monthly leave audit reports to identify discrepancies, missing leave reports, inaccurate balances, and compliance concerns. Generate separation reports to ensure accurate leave payouts, compensatory time payouts, and prevention of payroll overpayments during employee separations and retirements. Maintain compensatory absence reporting, including submission of the annual fiscal year compensated absence report to the State for all leave categories Prepare and monitor Voluntary Shared Leave and Parental Leave reports, including eligibility, balances, usage tracking, approvals, and compliance requirements. Develop forecasting and overpayment prevention reports to proactively identify leave exhaustion, negative balances, and payroll discrepancies. Monitor employee use of FMLA, voluntary shared leave, personal leave, personal observance leave, civil leave, bereavement leave, sick leave, vacation leave, and workers' compensation leave to ensure proper documentation, tracking, and compliance. Manage leave processes related to Short-Term Disability and other leave programs, maintaining accurate records, reports, and supporting documentation. Coordinate service credit verification with former employers to confirm years of state service and update adjusted service dates within Banner as needed. Work collaboratively with campus departments to ensure leave data integrity and resolve discrepancies or issues related to leave reporting and approvals. Communicate policy updates, procedural changes, deadlines, and compliance reminders as necessary. Provide timely follow-up with employees and supervisors regarding missing leave reports, pending approvals, discrepancies, and required documentation. Ensure customer interactions are handled with professionalism, confidentiality, sensitivity, and a commitment to service excellence. Participate in and present during monthly New Employee Orientation sessions, providing guidance and training on leave administration, timekeeping, payroll-related leave processes, and employee responsibilities regarding leave reporting and compliance. Administer and manage the University's Workers' Compensation program in compliance with the North Carolina Workers' Compensation Act, State policies, UNC System guidelines, and University procedures. Coordinate and oversee the entire workers' compensation process, including incident reporting, claim submission, documentation review, medical status tracking, leave coordination, payroll impacts, and return-to-work administration. Serve as the primary point of contact for workers' compensation matters Monitor transitional duty assignments and coordinate reasonable accommodations in collaboration with supervisors and HR leadership. Coordinate OSHA reporting requirements and ensure workplace injury records are maintained accurately and timely. Assist with audits, legal inquiries, unemployment hearings, and compliance reviews related to workers' compensation administration and employee leave matters.

Position Information: Position Number - 008013 Working Position Title - Leave Administrator Building and Room No. - 137D Anderson Center Appointment Type - Permanent Full-Time If Time Limited. - No Appointment Length.

Requirements and Preferences: Position required to work during periods of adverse weather or other emergencies - Pandemic Mandatory Home Normal Work Schedule - 8 am 5 pm, Monday Friday, evenings and weekends as required Department Required Skills - Bachelor's degree and 2-3 years of Human Resources experience or equivalent combination of education and HR experience. Strong understanding of HR principles, employment law, and HRIS systems. Ability to maintain confidentiality, demonstrate professionalism, and exercise good judgment. Excellent communication, interpersonal, and problem-solving skills. Strong organizational skills with the ability to manage multiple priorities. Strong knowledge of federal and state leave laws (i.e., FMLA).

Preferred Years Experience, Skills, Training, Education - 4 5 years' related experience of Human Resources Experience in a higher education or public sector HR environment. Familiarity with HR systems such as PeopleAdmin, Banner, or equivalent platforms. Experience conducting training sessions and leading system implementations or enhancements. Professional HR certification (e.g., PHR, SHRM-CP) is highly desirable. Strong communication and interpersonal skills. Attention to detail and ability to maintain confidentiality. Understanding HR principles, laws, and regulations (training or coursework in HR is beneficial). Ability to work effectively in a team environment and manage multiple priorities. Broad benefits administration experience, including state programs, leave of absence, retirement, and on/off?boarding support

Required License or Certification: Valid US Driver's License - No Commercial Driver's License Required - No Physical Required - No List any other medical/drug tests required

Posting Details

Posting Details Internal Posting Only - No Time Limited Position - No Appointment Length Salary - $47,379-$53,194 Open Date - 05/22/2026 Close Date Open Until Filled - Yes Special Instructions Summary - Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified. Please Note: A criminal background check will be conducted on the candidate finalist prior to the offer of employment. If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position. If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process,