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Human Resources and Admin SpecialistExperts Plus Recruitment Services • Waltham, MA, US
Human Resources and Admin Specialist

Human Resources and Admin Specialist

Experts Plus Recruitment Services • Waltham, MA, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

A leading international technology and services organization is seeking a highly organized, compliance-driven, and proactive Human Resources & Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance, and office administration across multiple jurisdictions.

This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of processes, and values accuracy, confidentiality, and operational excellence.

Requirements

Talent Acquisition & Employee Lifecycle

  • Draft and manage job postings through LinkedIn, Indeed, and recruitment agencies
  • Coordinate interviews and support the hiring process
  • Prepare offer letters and onboarding documentation
  • Manage onboarding activities including I-9 verification, payroll setup, and benefits enrollment
  • Handle employee offboarding including final payroll coordination, COBRA processing, and system access removal
  • Enforce company policies and HR best practices
  • Address employee inquiries related to payroll, benefits, and retirement plans
  • Support managers with employee relations matters including performance management, disciplinary actions, and grievance handling
  • Monitor and report key employment-related issues to senior management

Payroll Administration (Multi-State & International)

  • Manage bi-weekly payroll processing for U.S. and Canada operations and bi-monthly payroll for international entities
  • Ensure accurate processing of payroll updates including new hires, terminations, bonuses, overtime, and salary adjustments
  • Process overtime in compliance with federal and state wage laws
  • Generate payroll reports and reconcile payroll data with Finance

Benefits Administration

  • Administer employee benefits programs including medical, dental, vision, disability, HRA/FSA, and retirement plans
  • Support leave management and employee benefit inquiries
  • Reconcile monthly insurance and benefits carrier invoices
  • Coordinate annual open enrollment activities and employee communications
  • Analyze compensation and benefits trends to support talent attraction and retention strategies

Compliance & Employment Law

  • Maintain up-to-date knowledge of U.S. employment laws and labor compliance requirements
  • Ensure compliance with FLSA, ADA, COBRA, state-specific leave laws, and other employment regulations
  • Review and update HR policies and procedures to maintain legal compliance
  • Maintain accurate employee records and confidential documentation

Office & Administrative Management

  • Act as liaison with external vendors, benefits providers, and office service providers
  • Manage office administration, building coordination, and vendor relationships
  • Oversee office access control and security systems
  • Maintain secure documentation and system credentials

Benefits

Qualifications & Experience

  • Bachelor’s degree in Human Resources, Business Administration, Finance, or related field preferred
  • 3–7 years of progressive HR and administrative experience
  • Proven experience managing payroll operations
  • Strong knowledge of U.S. federal and state employment law compliance
  • High attention to detail and financial accuracy
  • Excellent organizational and time management skills
  • Bilingual proficiency in English and Spanish required
  • Advanced proficiency in Microsoft Excel and HRIS systems

Technical & Core Competencies

  • Advanced Microsoft Office skills, particularly Excel
  • Payroll reporting and reconciliation
  • HRIS systems and employee database management
  • Benefits administration and compliance coordination
  • Document management systems
  • Strong communication and interpersonal skills
  • Ability to maintain confidentiality and professionalism at all times
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Human Resources and Admin Specialist • Waltham, MA, US

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