Contract/Subcontract Administrator

Contracts/Subcontracts Administrator

Candidates should live within driving distance of the following areas: Wichita, KS; Lawton, OK; or Round Rock, TX.

Job Purpose / Summary

The Contracts/Subcontracts Administrator is responsible for full lifecycle administration of commercial and federal prime contracts and subcontracts, with a strong emphasis on subcontract negotiation, flowdown compliance, proposal support, post-award execution, and risk management. This role partners closely with program management, finance, legal, and business development to support complex government and commercial contracting efforts in a fast-paced environment.

This role offers the opportunity to take ownership of complex contracts and subcontracts, partner directly with business and program leadership, and help shape scalable contracting practices in a growing environment.

The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced environment with competing priorities. This individual must be able to exercise sound business judgment, communicate clearly with strong internal stakeholders, and confidently negotiate and resolve contractual issues.

Duties and Responsibilities

• Draft, review, negotiate, and administer subcontracts, NDAs, teaming agreements, consulting agreements, modifications and other related contractual agreements.
• Administer and manage contracts and subcontracts throughout the full lifecycle, from aiding in requirement generation and proposal development through contract closeout.
• Develop, issue, and manage RFP packages and evaluate proposals for compliance, pricing, risk, and contractual requirements.
• Perform price analysis and develop negotiation strategies; negotiate pricing, terms and conditions to secure cost savings and favorable business outcomes.
• Interpret and apply prime contract flowdowns and ensure appropriate subcontract terms are incorporated.
• Execute contracts, subcontracts, and modifications in accordance with FAR/DFAR regulations, laws and company policies.
• Perform post-award administration, including managing modifications, monitoring deliverables and milestones, facilitating invoicing, performance issues and supporting contract closeout activities.
• Monitor subcontractor performance against statements of work, schedules, and funding requirements.
• Ensure compliance with contractual, regulatory, and internal company procedures beyond FAR/DFAR requirements, including documentation standards and record retention practices.
• Provide guidance to internal stakeholders on FAR/DFARS compliance, contract/subcontract structuring, and operational risk; developing and implementing risk mitigation strategies.
• Partner with cross-functional program teams across the company including program management, finance, engineering, sales, and legal to resolve difficult supplier or subcontractor issues.
• Identify and escalate contractual, financial, schedule, IP, and performance risks to leadership in a timely manner.
• Provide clear, concise verbal and written communication to internal and external stakeholders, including customers, government representatives, and subcontractors.

Qualifications

1. Required:
   • Minimum five (5) years of experience executing and administering government contracts and/or subcontracts.
   • Eligible to obtain a U.S. Security Clearance.
   • Working knowledge of FAR and DFAR regulations.
   • Demonstrated experience negotiating terms and conditions, non-disclosure agreements, teaming agreements and subcontract documents.
   • Experience performing price and cost analysis.
   • Ability to work cross-functionally with program management, finance, sales, legal and technical stakeholders.
   • Bachelor's degree or 10 years of experience executing and administering government contracts and/or subcontracts.
   • Strong written and verbal communication skills.
   • Ability to make strategic decisions while delivering timely and accurate results.
2. Preferred
   • Experience supporting IT, cybersecurity, R&D, or technical service contracts.
   • Familiarity with OTA / consortium / research-style agreements.
   • Experience reviewing IP-related provisions and clauses.
   • Experience handling claims, disputes, or resolving complex contractual issues.
   • Experience working with universities or research institutions in a government contracting environment (e.g., R&D programs or consortium-based work).

Working Conditions

• Employees may work in a variety of settings, including remote and in-person environments. Flexibility to work extended hours as required to meet business needs.
• Employees may be required to participate in in-person meetings, trainings, or company functions at Knowmadics offices or other designated locations. Travel in support of business operations may also be required.

Physical Requirements

Prolonged periods of remaining in a stationary position at a desk and working on a computer.

Direct Reports

None