Human Resources Coordinator

Human Resources Coordinator

San Gabriel/Pomona Regional Center (SG/PRC) is a private, nonprofit agency contracted with the California Department of Developmental Services (DDS) to provide services and supports to individuals with intellectual and developmental disabilities. We proudly serve 30 cities across the Foothill, Pomona, and El Monte Health Districts within Los Angeles County. Our services span the full lifespanfrom infants and toddlers, school-age children, and transition-age youth to adults and aging adults. At SG/PRC, our work is guided by compassion, collaboration, integrity, and a shared commitment to making a meaningful difference in the lives of the individuals and families we serve.

The Human Resources Coordinator reports to the HR Manager and plays a key role in supporting SG/PRC's people-centered mission by ensuring efficient and compliant HR operations. This position provides administrative and operational support across human resources functions while assisting executive leadership with day-to-day coordination. Responsibilities include maintaining personnel records, supporting HRIS processes, coordinating projects, and contributing to a collaborative and service-oriented workplace. This role requires strong attention to detail, discretion, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Essential Job Functions

• Maintain and update employee records and HRIS data, ensuring accuracy, confidentiality, and compliance with organizational policies and regulatory requirements.
• Coordinate meetings and communications, including scheduling, agenda preparation, minute-taking, and tracking follow-up actions to support team effectiveness.
• Manage calendars, coordinate appointments, and prepare expense reports for senior executives.
• Serve as a liaison between leadership, employees, and external partners, promoting clear, respectful, and timely communication.
• Prepare, review, and edit correspondence, reports, and presentations, and other HR-related documents to ensure clarity, consistency, and professionalism.
• Provide administrative support for daily operations, including filing, data entry, and document management, contribution to an organized and efficient work environment.
• Support the planning and execution of meetings, trainings, conferences, and organizational events that advance SG/PRC's mission.
• Compile and prepare documents for audits, subpoenas, and record requests in compliance with applicable laws and agency standards.
• Perform other duties as assigned in support of departmental and organizational goals.

Requirements

Employment Standards

• A bachelor's degree in human resources management, business administration, or related field preferred.
• 3 or more years of proven experience in HR coordination and executive support.
• Experience in nonprofit, healthcare, or public-sector environments preferred.

Knowledge and Abilities

• Knowledge of employment law and HR best practices.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Strategic thinker with problem-solving skills and attention to detail.
• Ability to manage highly confidential information and exercise good judgment and discretion.
• Strong interpersonal skills and a professional demeanor.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Demonstrated commitment to equity, inclusion, and people-centered leadership.
• Ability to establish collaborative partnerships with outside agencies.
• Ability to engage in effective interactions with diverse individuals.

Physical Demands & Work Environment

• Primarily sedentary work performed in an office environment.
• Ability to sit for extended periods and operate a computer and standard office equipment.
• Clear verbal communication in person and by phone.
• Occasional standing, walking, bending, and reaching to access files and supplies.
• Occasional lifting, pushing, or pulling of items up to 25 pounds.
• Adequate visual acuity to read documents, use a computer monitor for prolonged periods, and review detailed information.
• Work occurs in a typical office setting with standard lighting, temperature, and moderate noise levels.
• Employees are expected to follow safe and ergonomic work practices.

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.