Talent.com
LanceSoft
Document Control Manager/AdminLanceSoft • Houston, TX, United States
No longer accepting applications
Document Control Manager/Admin

Document Control Manager/Admin

LanceSoft • Houston, TX, United States
11 days ago
Job type
  • Full-time
Job description

Document Controller III

Job Summary: Document Controller III

Start/End Dates: 6 Months

Work Location: 5950 N Course Dr Houston Texas 77072

Payrate - $33.65/hr on W2 All inclusive

Work Environment: Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month Schedule may change based on business needs

Job Description

Prior Experience/Expertise Required

  • 46 years in document control, including complex projects
  • Attention to detail
  • Ability to follow procedures
  • Good communication skills
  • Strong organizational skills
  • Ability to work independently
  • Clear written and verbal communication
  • Ability to interpret contract documentation requirements
  • Strong communication and follow-up discipline
  • Advanced EDMS knowledge required Content Server experience highly preferred
  • Strong analytical and reporting skills
  • Ability to mentor junior staff
  • High proficiency in Excel and Adobe Pro
  • Must be fluent in Spanish (bilingual)

Objectives & Responsibilities

  • To maintain organized, accurate, and up-to-date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
  • Support basic document control activities under close supervision.
  • Maintain organized and accurate project documentation.
  • Assist with processing incoming and outgoing correspondence.
  • Manage routine document control tasks independently.
  • Ensure documents meet formatting and procedural requirements.
  • Handle full document control responsibilities for small to mid-size projects.
  • Serve as primary point of contact for project documentation.
  • Lead document control activities for complex or multi-discipline projects.
  • Provide guidance to junior DC staff.

Activities

  • Upload documents into the EDMS.
  • Perform basic metadata entry and quality checks.
  • Distribute documents to internal teams as instructed.
  • Process transmittals and correspondence.
  • Track document status and follow up with stakeholders.
  • Maintain project folders and metadata accuracy.
  • Manage project MDL/MDR.
  • Coordinate document reviews between internal teams, clients, and vendors.
  • Prepare project status reports.
  • Oversee document workflows, transmittals, and approvals.
  • Manage large MDLs and ensure alignment with engineering deliverables.
  • Support audits and quality checks.

Processes

  • Follow established procedures for transmittals, filing, and naming conventions.
  • Support routine workflows and document routing.
  • Apply document numbering, revision control, and distribution rules.
  • Support project workflows and approval cycles.
  • Execute workflows, revision cycles, and distribution matrices.
  • Ensure compliance with contract requirements.
  • Implement project-specific procedures.
  • Optimize workflows and identify process improvements.

Key Indicators

  • Accuracy of data entry
  • Timeliness of basic tasks
  • Compliance with procedures
  • Communication responsiveness
  • Quality of document reviews
  • Timely processing of deliverables
  • Compliance with project standards
  • Accuracy of MDL/MDR
  • Review cycle turnaround time
  • Stakeholder satisfaction
  • Reduction of rework
  • Workflow efficiency
  • Quality of reporting
  • Leadership contribution
  • Compliance with audit requirements
  • The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.

Education

  • Minimum: High School Diploma plus at least 3 years Document Control management experience.
  • Preferred: Bachelor's Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
Create a job alert for this search

Document Control Manager/Admin • Houston, TX, United States

Similar jobs

Document Control / Production Documentation Professional

AVTC GroupHouston, TX, United States
Full-time

Product Document Revision Control Professional.This position is a hybrid role located in Houston, Texas.We are looking for a detail-oriented Product Document Revision Control Professional.You will ... Show more

 • Promoted

Remote Records Processor

TradeJobsWorkforce77213 Houston, TX, US
Remote
Full-time

As a Remote Records Processor, you will be responsible for inputting and maintaining data accurately from home, including: input data accurately into company systems from home.Duties and responsibi... Show more

 • Promoted

Material Control Specialist II

Zachry GroupHouston, TX, United States
Full-time

Material Control Specialist II.The Material Control Specialist II is responsible in organizing, monitoring & ensuring the accuracy and importation of Engineering & Supplier data into the Material M... Show more

 • Promoted

Project Controls - Cost Specialist

Saulsbury IndustriesHouston, TX, United States
Full-time

Saulsbury Industries Job Opportunity.Take your next step with Saulsbury Industries!.Locations: Odessa TX, Abilene TX, Houston TX.To provide comprehensive cost control, reports and forecasts to proj... Show more

 • Promoted

Document Control Specialist - IPP

ON.energyHouston, TX, United States
Full-time

Document Control Specialist - IPP.As AI demand surges past what the grid and traditional data centers can support, ON.Our systems are already deployed across 2.GW of hyper-scale campuses, validated... Show more

 • Promoted

Right of Way Document Specialist

Percheron LLCHouston, TX, United States
Full-time

The Document Specialist will be assigned to one or more projects.The Document Specialist must have an understanding of right-of-way projects and solar operations, timelines, and project requirement... Show more

 • Promoted

Document Controller Specialist

AmpcusHouston, TX, United States
Full-time

Document Controller Specialist.Technology and Business consulting services.We are in search of a highly motivated candidate to join our talented team.Summary: The primary function of the Document C... Show more

 • Promoted

Internal Controls Manager

Direct Staffing IncHouston, TX, United States
Full-time

Internal Controls Manager Houston Texas.The Internal Controls Manager is primarily responsible for leading the Sarbanes-Oxley (SOX) effort for the corporation and helping ensure compliance.This inc... Show more

 • Promoted

Project Admins

CST ConnectionsHouston, TX, United States
Full-time

You support the finance team with the monthly closure.You provide financial and project support on our contractors and goventities.You provide day to day support regarding project administration li... Show more

 • Promoted

Document Control Specialist

CyientHouston, TX, United States
Full-time

Experienced Document Controller Houston, TX (Hybrid)Oil & Gas / Engineering Environment Job Summary Cyient is seeking an Experienced Document Controller / Project Document Controller to support... Show more

 • Promoted

Plan Document Administrator

Corebridge FinancialHouston, TX, United States
Full-time

At Corebridge Financial, we believe action is everything.That's why every day we partner with financial professionals and institutions to make it possible for more people to take action in their fi... Show more

 • Promoted

Manager Internal Control

Sonepar USAHouston, TX, US
Full-time

There's a Place for You at Crawford Electric Supply.You're investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers.If it helps br... Show more

 • Promoted • New!

Principal Cost Controls Specialist

McDermottHouston, TX, United States
Full-time

Principal Cost Controls Specialist.The Principal Cost Controls Specialist interprets internal or external business issues and recommends best practices to improve cost and schedule.They will be tas... Show more

 • Promoted

Customs Entry Writer

DP WorldHouston, TX, United States
Full-time

Import Documentation Specialist.We are the leading provider of worldwide smart end-to-end supply chain & logistics, enabling the flow of trade across the globe.Our comprehensive range of products a... Show more

 • Promoted

Cost Control Specialist

DPR ConstructionHouston, TX, United States
Full-time

DPR Construction is seeking an experienced Cost Control Specialist to support financial planning and cost management for modular assembly operations at the Houston Prefabrication Assembly Facility ... Show more

 • Promoted

Closer

InterLinc MortgageHouston, TX, United States
Full-time

The Closer is involved in and is responsible for timely and seamless closing and funding of all loan transactions that have received final approval from underwriting.The closer's primary job duties... Show more

 • Promoted

Plan Document Analyst

Corebridge FinancialHouston, TX, United States
Full-time

At Corebridge Financial, we believe action is everything.That's why every day we partner with financial professionals and institutions to make it possible for more people to take action in their fi... Show more

 • Promoted

Project Cost Controller / Scheduler

GC2 ResourcesHouston, TX, United States
Full-time

Project Cost Controller/Scheduler.We are seeking a dynamic Project Cost Controller/Scheduler to integrate the two functions for a growing oil & gas subsea construction company.The Project Controlle... Show more

 • Promoted

Associate Specialist- Subcontracts Admin

Infotree Global SolutionsHouston, TX, United States
Temporary

Temporary Procurement Closeout Specialist.This is a temporary position to train the potential candidate for a direct-hire position based on performance.Review procurement files to generate subcontr... Show more

 • Promoted

Loan Coordination Specialist III (CRE Closing or CRE Draw Administration Experience Preferred)

BOK FinancialHouston, TX, United States
Full-time

Loan Coordination Specialist III (CRE Closing or CRE Draw Administration Experience Preferred).Houston, TX, US, 77001 Dallas, TX, US, 75001 Areas of Interest: Commercial Banking, Commercial Real Es... Show more