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Avasant
Executive Operations CoordinatorAvasant • El Segundo, CA, United States
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Executive Operations Coordinator

Executive Operations Coordinator

Avasant • El Segundo, CA, United States
30+ days ago
Job type
  • Full-time
Job description

Executive Support and Events Logistics

Supporting the Office of the CEO

Core Responsibilities

Event Operations & Execution Support

  • Support operational execution of major executive and corporate events, including:
  • Empowering Beyond
  • Golf and Partner Connect
  • VIP receptions and client experiences
  • Coordinate event logistics and onsite execution support
  • Assist with venue coordination and vendor management
  • Support catering, F&B coordination, and hospitality logistics
  • Coordinate event materials, supplies, and shipment logistics
  • Serve as an onsite operational support resource during events

Workshop & Office Event Coordination (at El Segundo Office)

  • Coordinate workshops and executive sessions hosted at the office
  • Reserve and prepare meeting spaces and hospitality requirements
  • Coordinate catering, supplies, and attendee logistics
  • Support setup, breakdown, and execution of office-hosted events
  • Ensure smooth operational delivery and professional guest experience

SoFi Suite & Hosted Client Experiences

  • Coordinate logistics for SoFi Suite events and hosted engagements
  • Support guest management and hospitality coordination
  • Manage invitations, confirmations, and onsite coordination
  • Coordinate food, beverage, and entertainment logistics

Executive Logistics & Hospitality Support

  • Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:
  • Avasant's CEO
  • Avasant Senior Executives
  • Executive guests
  • Support restaurant reservations and hospitality arrangements
  • Assist with personal errands and coordination tasks as needed
  • Coordinate pickups, deliveries, and operational errands related to executive activities

Ideal Candidate Profile

Key Characteristics

  • Highly organized and detail-oriented
  • Strong hospitality and executive presence
  • Ability to operate in high-pressure and fast-paced environments
  • Strong discretion and professionalism
  • Excellent communication and coordination skills
  • Flexible and responsive outside traditional working hours when required
  • Ability to support early morning, evening, or weekend events when required
  • Comfortable handling both operational logistics and executive-facing responsibilities

Preferred Experience

  • Executive support or executive operations experience
  • Event coordination or hospitality experience
  • Vendor management and logistics coordination
  • Experience supporting C-level executives preferred
  • Experience coordinating VIP guests and executive travel/logistics is a plus
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Executive Operations Coordinator • El Segundo, CA, United States

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