Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
Creating an office budget and ensuring all employees adhere to the requirements
Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
Create and manage monthly expense reports by location
Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
Tracking all employee training requirements for new hires and current employees by sending out weekly reports
Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time
Tracking all PTO, sick leave, and other time off employees
Liaison between employees and payroll manager regarding any payroll-related questions
Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
Assist when new projects during construction and opening phases
Answering the phone at a reception desk or in a specific department and transferring calls as needed
Sorting and delivering incoming mail and collecting and sending outgoing mail
Creating documents, maintaining databases, and sending memos and emails
Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals
Running errands and making deliveries around the office or to external parties
Collecting, filing, and organizing office documents, such as reports and confidential records
Managing digital document filing, including encrypted documents and email correspondence
Preparing or processing invoices or estimates
Packaging and shipping company materials
Assist with the airport badging process (EWR, LGA, JFK)
Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time
3 years of experience
Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
Proficient in ADP
Fluent in English
Driving license
Organizational skills
Excellent communication abilities, including speaking, writing and active listening
Effective organization and time management skills, like prioritization, multitasking, and planning
Great customer service skills, including a personable and positive attitude
High typing speed and accuracy
Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
Problem-solving, critical thinking, and decision-making abilities
Ability to work independently with little-to-no supervision
Keen attention to detail
Comfortable in a fast-paced environment
High School diploma or equivalent
Must be able to pass beginner to intermediate level excel test
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