?Business Administrator

Business Administrator

The Business Administrator manages the day-to-day operation of a complement of sections in the Department of Pediatrics. The incumbent performs a range of professional activities in support of research, clinical, and educational missions and related programs and projects. Collaborates closely with the Section Administrator to meet the needs of assigned sections. This role has five (5) main areas of responsibility: operations, finance, academic affairs, personnel management, and oversight of residency and fellowship training programs. Additionally, the incumbent facilitates research initiatives of the faculty and staff.

Responsibilities include:

• Performing ongoing assessments of office organization and function, identifying operational deficiencies, recommending and implementing solutions.
• Assisting PIs with coordination of all functions necessary to support a research group.
• Partnering with physicians, nurses and other staff members to provide broad administrative support, including oversight of academic appointments, medical staff privileges, recruitment, onboarding, and promotion.
• Assisting with coordination of all functions necessary to support the residency and/or fellowship training programs, including management of interview schedules, coordinating applicant interview schedules, troubleshooting and onboarding.
• Assist Section Chief and Administrator with operational and administrative needs as requested.
• Managing special projects or functions related to the business of the organizational unit.
• Serving as a liaison with Research Administration and supporting management and reconciliation of research accounts, including pre-award and post-award.
• In partnership with Departmental Human Resources (HR), managing various HR needs, including hiring, termination, time and attendance, payroll, as well as employee and labor relations.
• Researching, compiling and analyzing data to create reports, proposals and business plans.
• Examining and applying information thoughtfully to help solve problems and improve and optimize processes.
• Assisting in space planning and adjustments.
• Managing day-to-day facility issues and monitoring overall environment.
• Professionally supporting the clinical department management. Implementing plans for clinical educational programs and initiatives.
• Monitoring finances for the clinical section. Providing management with regular updates and ensuring that spending limits are adhered to and are within budget.
• Assisting faculty in the pursuit of grants and awards. Conducting special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
• Acting as a liaison between the section and other University departments.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline.

Preferred qualifications include a bachelor's degree in health administration, public policy, business, accounting or related health/human services field, 3+ years of experience in a healthcare setting, 3+ years of progressively responsible administrative experience, supervisory experience, experience with handling a large volume of work often restricted by deadlines, previous experience working within a university, clinical setting, or academic medical center environment, previous experience managing complex research and grant portfolios, previous experience in data analytics, previous experience with quality improvement practices, self-starter who can operate in a complex administrative environment with limited oversight, familiarity with general business practices, commitment to providing a high level of service and working in a team environment, high degree of professionalism and emotional intelligence, attention to detail, ability to handle confidential information with utmost discretion, excellent interpersonal, oral, and written communication skills, ability to handle multiple tasks simultaneously and under tight deadlines, strong analytical and organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint), familiarity and comfort working with physicians and nurses, familiarity working in an academic medical center environment, and grant management experience.

Application documents required include a resume and cover letter.