Corporate Governance Manager Senior

FIS Paralegal And Administrative Support Role

Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we'd like to know: Are you FIS?

Role Overview

This role will provide confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives, with a focus on public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.

Key Responsibilities

SEC Filings & Disclosures

• Prepare and file periodic SEC reports (Form 8-K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva).
• Support disclosure controls processes and audits with internal team and external auditor.
• Manage insider trading compliance, including 10b5-1 plan tracking and managing insider list.
• Coordinate filings with NYSE for dividends and Annual Stockholder meeting.

Board & Committee Support

• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
• Draft meeting agendas, board notices, resolutions, and secretary certificates.
• Coordinate logistics and materials for Annual Stockholder and Board meetings.
• Serve as project manager for deliverables for each quarterly Board meeting.
• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed). Serve as main contact point for all directors' needs.
• Handle payment of director fees, equity awards and deferrals.
• Manage power of attorneys and Edgar codes for directors.
• Research materials for Board ongoing education and coordinate with directors weekly.
• Coordinate D&O questionnaires and Board and committee evaluations.

Corporate Governance & Entity Maintenance

• Maintain corporate minute books, records, and governance databases.
• Assist, when necessary, with subsidiary formations, annual reports, and entity compliance.
• Oversee related person transaction processes.

Cross-Functional & Transactional Support

• Assist with due diligence, corporate transactions, and integration efforts.
• Support corporate governance policy implementation, and equity plan administration.

Additional Duties

• Coordinate with transfer agents, stock administration teams, and external advisors.
• Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows.
• Handle apostille, notary and Docusign requests.
• Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.
• Edit typed material for grammar, punctuation, clarity and sentence structure.

Qualifications

Bachelor's degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).

• 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
• Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.
• Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
• Strong attention to detail, organizational skills and excellent project management skills.
• Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC
• Ability to write legal/regulatory documents, summaries and other correspondence
• Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions
• Ability to maintain confidentiality and carry out assignments that are sensitive in nature
• Effective time management skills
• A sense of curiosity and a desire for incremental improvement

What We Offer You

At FIS, you can learn, grow and make an impact in your career. Our benefits include:

• Flexible and creative work environment
• Diverse and collaborative atmosphere
• Professional and personal development resources
• Opportunities to volunteer and support charities
• Competitive salary and benefits

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here

For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.