Posted Job Lead Project Services Administrator

Project Services Administrator

Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a Project Services Administrator to provide non technical project management assistant to our busy engineering teams. Do you possess keen attention to detail, thrive on providing exceptional support to busy project managers and embrace a fast paced environment where every day is different?

At Carollo you'll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You'll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo's vision is to be the BEST water consulting firm and you'll find that Carollo is also the best place for you to build your career.

Responsibilities

1. Assist Project Managers with tracking project budgets and deliverables
2. Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request
3. Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements particularly where community outreach and benefit goals are required
4. Sub-contractor management: assist with management of sub-contractor(s) including preparation of sub-contractor agreements, tracking costs, and reviewing invoices and payments including client required sub-contractor payment reporting
5. Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements such monthly reports and DBE/LBE reporting
6. Prepare and maintain appropriate records and reports as they pertain to contract specific requirements
7. Assist with Outreach activities for proposals where DBE/LBE goals are required
8. Coordinate and attend design/construction meetings
9. Support change management, estimates and quality control including construction management activities such as document control for RFIs and Submittals
10. Provide other administrative support as needed including processing check requests, organize events, assist with expense reports and travel arrangement particularly where contract compliance is effected, recruiting support

Qualifications

• High School Diploma or equivalent
• 5-10 years of relevant professional experience on major projects in architectural, construction, engineering or another related technical field
• 5-10 years project controls experience.
• Moderate knowledge of Excel, including data manipulation and spreadsheet design to communicate results
• Ability to work under pressure, prioritize effectively and manage deadlines; highly organized
• Strong oral and written communication skills
• Ability to relate and work well with people at all levels within the team, the office, and externally with clients
• Strong planning and organizational skills
• Ability to manage complex and diverse projects and deadlines
• Basic understanding of engineering techniques and procedures

Preferred Qualifications

• Prior project controls/project administration preferred.

Pay Range

An employee's pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.