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ConsumerAffairs
Office Manager - IN PERSONConsumerAffairs • Tulsa, OK, United States
Office Manager - IN PERSON

Office Manager - IN PERSON

ConsumerAffairs • Tulsa, OK, United States
20 days ago
Job type
  • Full-time
Job description

Office Manager

The Office Manager is a highly professional, proactive, self-directed role responsible for the seamless day-to-day and long-term operational health of the ConsumerAffairs Tulsa office. This person doesn't wait to be told what needs to be done they see it, own it, and fix it. They serve as the operational backbone of the office, anticipating needs before they become problems and driving initiatives that make ConsumerAffairs a great place to work.

This role partners closely with the Executive Assistant and cross-functional stakeholders to manage facilities, vendors, budgets, onboarding logistics, and culture programming. No direct reports, but this person leads initiatives, influences outcomes, and holds themselves to a high standard of execution.

This is a Full-Time in-office position requiring onsite presence Monday through Friday.

Only candidates local to the Tulsa and surrounding areas will be considered.

Responsibilities include:

Office Operations & Facilities

  • Maintain a clean, organized, and professional office environment proactively identifying and resolving issues without being asked
  • Reset and tidy conference rooms after meetings; anticipate room needs based on the day's schedule
  • Ensure the kitchen, common areas, and bathrooms are consistently well-stocked and presentable
  • Monitor and restock office, kitchen, and bathroom supplies tracking usage patterns and staying ahead of shortages
  • Distribute incoming mail and manage outgoing shipments
  • Serve as the primary point of contact for facilities issues; escalate and coordinate repairs or maintenance as needed

Vendor & Facilities Management

  • Own relationships with office vendors (cleaning services, supply vendors, maintenance, etc.)
  • Evaluate vendor performance and proactively recommend changes when service or value falls short
  • Negotiate and manage vendor agreements in partnership with the Executive Assistant
  • Coordinate building access, parking, and office infrastructure needs

Budget & Expense Tracking

  • Manage and track the office operations budget, flagging variances and identifying cost-saving opportunities
  • Process and reconcile office-related expenses and purchase orders in a timely manner
  • Provide regular budget reporting to the Executive Assistant and leadership as requested
  • Make informed purchasing decisions that balance quality, cost, and company needs

HR & Onboarding Coordination

  • Compile and ship new hire welcome kits and computer equipment, partnering with the Director of Information Security to ensure accuracy
  • Coordinate new hire logistics to ensure a smooth, welcoming first-day experience
  • Track and manage the return of equipment from departing employees
  • Compile and mail employee anniversary gifts, holiday gift boxes, and client gift boxes
  • Serve as a point of contact for employee questions related to office resources and logistics

Inventory & Logistics

  • Maintain inventory of company swag and reorder items as needed
  • Manage supplies for office events and internal needs
  • Run occasional errands to local stores or shipping locations (e.g., FedEx) as needed

Reporting & Coordination

  • Generate ad hoc reports as requested
  • Identify process gaps and recommend improvements to office operations workflows
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Office Manager - IN PERSON • Tulsa, OK, United States

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