Executive Director - Finance

Executive Director - Finance

Under general direction, manages financial resources and activities of the district; provides leadership and supervision to the accounting, purchasing, accounts payable and payroll functions; performs complex technical analyses; prepares financial reports; and assures compliance with all applicable laws, regulations, policies, and standards.

Qualifications:

• Bachelor's degree, Accounting preferred, CPA and/or Master's degree preferred, TASBO certification preferred.
• Working knowledge of governmental accounting procedures, including financial reporting under GASB 34 and the Texas Education Agency's Financial Accountability and Resource Guide; working knowledge of cash management and investment procedures and applicable law as required under the Public Funds Investment Act; and working knowledge of data processing procedures, including data base management systems
• Minimum of five years in accounting and financial management at a responsible level with at least two years of experience in a supervisory position

Major Responsibilities and Duties:

• Maintain a continually updated working knowledge of School Board Policy, administrative regulations, Texas Education Code and other legal requirements that relate to school business operation.
• Ensure accounting systems comply with applicable laws and regulations including the Texas Education Agency's (TEA) Financial Accountability System Resource Guide (FASRG).
• Establish and maintain procedures manual(s) for the effective recording, analyzing and reporting of all district financial matters.
• Direct the operations of the accounting function and assume responsibility for the accuracy of transactions processed, records maintained and reports generated, including financial statement preparation, assets inventory, bank reconciliations, debt servicing, funds transfers, investments, grant expenditure reporting, journal entries, and other related activities, in accordance with approved accounting procedures.
• Direct the operations of the payroll and accounts payable functions and ensure disbursements and records are maintained in accordance with approved uniform policies and procedures for processing payroll and vendor payments; direct their development and recommend any necessary changes.
• Direct and manage the purchasing activities of the district. Develop and implement purchasing procedures to process bids and purchase orders and ensure compliance with applicable state laws and regulations.
• Assure optimum utilization of the district's financial resources through a sound cash management and investment program; monitor and manage all cash flows of the District's investment portfolio on a daily basis; and consults with outside investment advisors periodically to assure optimum investment results.
• Prepare monthly and quarterly financial statements, to include periodic reports on major improvements and new construction, as well as special financial reports, as requested by the administration or Board of Trustees.
• Supervise the preparation of all special revenue fund financial reports for submission to the TEA or other oversight agencies, responding to inquiries regarding these reports, as necessary.
• Coordinate audits by the TEA, the annual independent audit by a certified public accounting firm and federal program audits.
• Assist with the preparation of financial statements at the end of the year, including the preparation of schedules for special programs and other accounting information, as required for the annual financial audit.
• Supervise assets management for the district to ensure that all capitalized and controlled assets, i.e., land, building, equipment, vehicles, and/or other assets are properly identified and recorded in the assets inventory system in the TEA's FASRG.
• Manage funds provided through bonded debt, ensuring compliance with debt covenants, voter authorization and other laws and regulations.
• Provide technical support, training, and general backup for accounting operations; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods, and procedures; and identify and resolve problems.
• Supervise the deposit and accounting for cash receipts, ensuring that deposits are processed timely, monitor invoicing and collection activities, review accounts receivable balances, and work with accounts receivable staff in collecting delinquent accounts.
• Participate in the development, implementation, and maintenance of business applications to provide efficient systems that assist the district in achieving financial accountability while facilitating district business transactions.
• Coordinate and/or provide training in the use of such applications.
• Perform other duties as assigned

Supervisory Responsibilities:

• Directly supervises the Director of Accounting, Coordinator of Payroll & Accounts Payable and the Manager of Purchasing and Warehousing.

Working Conditions:

• Administrative office environment; fast paced with interruptions; multiple, simultaneous deadlines; frequent extended days; people intensive; maintain emotional control under stress.
• Sitting, standing, walking, stooping, bending, and reaching. Recurring physical activity, repetitive hand motions; prolonged use of computer.