Program Manager - CJIS, Data

Program Manager

The Program Manager will work under the direction of a supervisor to achieve the goals and objectives of the Statewide Data Sharing Initiative.

Responsibilities include:

• Oversight and management of the Data Sharing program consisting of multiple systems and organizations across seven regional regions and encompassing over 350 law enforcement and criminal justice agencies
• Developing the program strategy, supporting business case and various enterprise-wide high-level project plans
• Ensuring integration of systems and projects and adjusting project scope, timing, and budgets as needed, based on the needs of the stakeholders
• Communicating with IT leadership, business leadership and vendors to communicate program strategy, direction and changes
• Delivering all projects contained in the project portfolio on time, within budget and meeting the strategic and business requirements
• Tracking key project milestones and recommending adjustments
• Partnering with senior leadership of the business community to identify and prioritize opportunities for utilizing data sharing to achieve the goals of Floridas Domestic Security Strategic Plan
• Providing direction for and managing data sharing metadata planner positions via dotted-line reporting relationship
• Providing dedicated support to the Data Sharing Focus Group, which is part of the Domestic Security Coordinating Group that supports the Domestic Security Oversight Council
• Continuously evaluating data available to the criminal justice community to recommend and oversee expansion of the initiative as new types of data become available
• Ensuring disparate systems are interconnected so law enforcement has the information they need to identify and act swiftly against terrorist activity and other threats
• Integrating data sharing into the core process of threat assessments used to identify and manage threats of targeted violence
• Project Initiation, Planning, Execution, Monitoring & Controlling, & Closing
• Scope definition, validation, and control
• Schedule planning, definition, sequencing, estimating, development and controlling
• Cost planning, estimating, budgeting, and controlling
• Quality planning, management, and controlling
• Resource planning, estimating, acquisition, development, management and controlling
• Communications planning, management, and monitoring
• Risk planning, identification, qualitative & quantitative analysis, and response planning, implementation and monitoring
• Procurement planning, oversight, and controlling including conducting, evaluating, and negotiating procurements for contracts with expenditures in excess of $10 million annually per 287.057(16), FS
• Stakeholder identification, planning, management, and engagement
• Issue Management and tracking
• Manage and mentor project leaders and project management staff, both intra- and inter-agency
• Responsible for the management of one or more medium to large-sized, moderately to highly complex projects
• Ensure effective communication among project stakeholders
• Monitor contractor performance
• Serve as a single point of contact for reporting project status
• Provide detail and summary reporting of project status including progress and outlook
• Make recommendations for executive action when required
• Ensure compliance with contractual agreements
• Coordinate activities with Information Technology Services (ITS), Criminal Justice Information Services (CJIS), General Counsels Office, and other units and staff required to support the project
• Provide technical oversight and coordinate IT-related activities with the Regional Domestic Security Task Forces
• Provide assistance to FDLE staff in the preparation of procurement documents, and contract negotiations
• Provide assistance to staff in the preparation of documentation to support grant applications, budget requests, and supporting documentation required by the Governors Office and Legislature
• Plan and facilitate meetings as required
• Prepare and present information related to data sharing as required
• Conduct research, provide expertise and general support to the agency, DSOC and its components to sustain and expand statewide data sharing

Deliverables include:

• Program Management documentation including system inventories, strategic documentation, white papers, contracts, MOUs, and all other deliverables required to oversee and manage the Data Sharing Program and support the Data Sharing Focus Group
• Project Management Plan, describing how the project will be planned, executed, monitored, controlled and closed
• Project Schedule, including activity definition, activity sequencing, activity duration estimating, milestones, and resource allocations updated biweekly
• Risk Management Plan including a risk register identifying all risks with a qualitative and quantitative risk analysis and risk response plans updated biweekly
• Issue Register updated biweekly
• Deployment and Implementation Plan
• Test Plans including Defect Management Plan
• Communications and Communications Management Plan
• Action Items Register
• Status reports based on reporting schedule
• Monthly Grant Activity report, if applicable
• Monthly Budget and Expenditures report, if applicable